Join Our Dynamic Team as an Administrative Coordinator!Ready to take your administrative skills to the next level? Join our team as an Administrative Coordinator, where you'll play a key role in supporting our directors and managers in the Municipal Finance Policy Branch and Ontario Municipal Employees Retirement System (OMERS), ensuring the seamless operation of our branches.
Who we are:The Municipal Finance Policy Branch is responsible for the legislative, regulatory and policy framework for finances in Ontario's municipalities. The branch seeks to promote the long-term financial sustainability and accountability of the municipal sector by developing policy options and advice. The branch is also responsible for policy issues like municipal borrowing and investment, municipal revenue sources, financial analysis and reporting, and pension governance of the Ontario Municipal Employees Retirement System (OMERS).
About the job
In this dynamic role, you will:
• review incoming correspondence, maintain a bring forward system, log, track and ensure timely preparation of correspondence
• organize and maintain meeting schedules and make travel and conference arrangements
• use a variety of software packages to prepare documents such as letters, reports and briefing notes
• support the Branch Director and management team in the preparation of branch budget estimates and forecasts and processing expenses
• manage inventory of office supplies and resources such as printers, stationery, IT assets, etc.
• provide detailed responses to queries in person, by phone and in writing
What you bring to the team
Technical expertise:
You have:
• experience and knowledge working with purchasing procedures and budget monitoring to maintain and control office supplies and budget
• working experience and knowledge of financial management and budgetary monitoring systems
• experience working with office procedures and practices, including computerized systems to track correspondence and have the written communication skills to prepare correspondence on behalf of senior management
Communication and customer service skills:
You have:
• well-developed communication and customer service skills to provide effective services to both internal and external stakeholders
• the ability to respond to inquiries on behalf of the Director and branch management
Organizational and priority setting skills:
• you have organizational and priority-setting skills to manage a variety of tasks with varying complexity and timeliness
• you can ensure security of information is maintained and issues brought to the attention of the Director in a timely manner
Computer skills:
• you are proficient with various computer software to utilize word processing, spreadsheet, database, charting and presentation software
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services