If you have a positive, proactive work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario Superior Court of Justice.
Please note:• 1 Bilingual position 10OAD - Office Administration 10, the salary range for this position is $29.53 to $34.75 per hour in alignment with the OPSEU Unified 2022-2024 Collective Agreement.
• 8 Unilingual positions 09OAD - Office Administration 09, the salary range for this position is $28.14 to $32.82 per hour in alignment with the OPSEU Unified 2022-2024 Collective Agreement.
*Amendment: French language proficiency levels have been changed.
About the job
You will:
• type and transcribe (from handwritten notes or dictation media) correspondence, judgments and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases
What you bring to the team
Mandatory requirements
• You must possess oral French language skills at the advanced level and written French language skills at the advanced-minus level. Your proficiency level will be confirmed before hire (for bilingual position only).
• You are able type 50 words per minute
• You have dicta skills of 70%
Communication Skills:
• You have excellent written communication skills to compose correspondence and transcribe judgments
• You have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• You have ability to receive and screen telephone calls and visitors using tact and discretion
• You have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders
Technical Knowledge and Experience:
• You have demonstrated legal secretarial and administrative experience
• You have knowledge of legal office systems, financial processes and court systems
• You have ability to work within court procedures including knowledge of legal terminology and documents
Judgement, Organizational and Analytical Skills:
• You have proven organizational skills and ability to work independently
• You can prioritize, multi-task and complete work to meet deadlines
• You have ability to use good judgement and analytical skills to research and respond to inquiries and resolve conflicts successfully
Computer Skills:
• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
• We offer a unique opportunity to make a real difference in people's lives, working both in and out of the courtroom.
• You will be joining a team of more than 3,000 frontline staff members and managers across the province, committed to professionalism, collaboration and innovation.
• You will enjoy a friendly and cooperative work environment, career growth opportunities, and on-the-job training.
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a modern, friendly and accessible physical work environment
• many employee networks offering support for and education about underrepresented groups
This role comes with the option to participate in a comprehensive compensation and benefits package that includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• an Employee and Family Assistance Program, which provides confidential counselling services