Are you a well-organized, collaborative individual who enjoys record-keeping and archiving? Do you have an interest in responding to enquiries and supporting a team responsible for assisting municipalities to access government programs? Then consider this opportunity with the Municipal Services Office - East Region reporting to the Regional Director.
NOTE: This position is required to report to and work from the physical work location (8 Estate Ln, Kingston,ON) a minimum of three days per week. Current hybrid work arrangements are subject to change.
About the job
You will:
- create, organize and maintain various filing and bring-forward systems
- manage records/archives, input and retrieve data, and log/track information
- provide a range of administrative and clerical support services (e.g. reception, mail, word processing, scheduling)
- contribute to the development of records management procedures and processes
What you bring to the team
Administrative and Clerical Skills
- you have knowledge of electronic and manual file and data management systems
- you have experience creating, organizing and maintaining filing systems, managing records/archives, inputting and retrieving data, and logging/tracking information
- you have knowledge of administrative office procedures to prepare correspondence, provide reception and mail services, and arrange meetings
Communication and Interpersonal Skills
- you have excellent communication and interpersonal skills to liaise with clients and staff
- you demonstrate tact, courtesy and customer-service orientation to appropriately respond to enquiries
- you have written communication skills to prepare routine correspondence
Analytical and Problem-Solving Skills
- you have demonstrated analytical and evaluation skills to retrieve information, evaluate against pre-set indicators and refer anomalies to senior staff
- you have sound reasoning and problem-solving skills to determine the nature of inquiries, maintain confidentiality, determine the best way to handle tasks, and make recommendations for the development of processes
Organizational Skills
- you have strong organizational skills to prioritize work to meet deadlines
- you can manage schedules and coordinate arrangements for meetings
Computer Skills
- you are proficient with computer software applications (i.e. Teams, Word, Excel, Outlook and PowerPoint) to prepare correspondence, reports and spreadsheets
- you can operate and perform routine maintenance on standard office equipment
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace: