Client Service Specialist (24 months)

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Legal Aid Ontario employees are committed to making a difference in the lives of our clients.

As an integral partner in the Justice system, working at Legal Aid Ontario is more than just a job. It's an opportunity to help people who need it the most; to ensure each client receives the access to justice afforded to them under the law.

If you are looking for a new challenge in your already meaningful career with a team dedicated to justice, and innovation in a flexible and supportive work environment consider this opportunity below.

Building a diverse workforce that represents the communities we serve while promoting a safe culture and work environment that dismantles systemic barriers, welcomes fresh perspectives and embraces differences as a priority is a core value at LAO. LAO encourages applicants from equity-seeking groups, including but not limited to individuals who are First Nations, Inuit or Métis, Black and racialized, as well as persons with disabilities, women and members of the 2SLGBTQ+ community.

We recognize the value of equity, diversity and inclusion and are committed to addressing systemic barriers, and prioritizing, attracting and retaining diverse staff. All interested and eligible people will be considered, with due consideration to all protected grounds under the Ontario Human Rights Code.

Legal Aid Ontario values integrity, respect, responsiveness, excellence, independence, accountability, openness and consistency. Our recruitment process reflects our commitment to equity, diversity and inclusion. Accommodations are available throughout the recruitment process as well as during employment at LAO. Please direct any accommodation requests to our recruitment team.

Primary function
This position is responsible for providing Tier 2 Client Lawyer Service Centre (CLSC) services to clients who choose to access Legal Aid Ontario (LAO) by telephone and online chat. This includes interviewing legal aid applicants over the phone to obtain the legal and financial information necessary to decide whether a legal aid certificate should be issued, or if alternative service is appropriate.

This is a 100% Work from Home position.

Reporting to: Team Manager, Client and Lawyer Support Centre

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About the job

Key accountabilities

• Assisting callers in a contact centre environment and by providing assistance in priority sequence
  
• Determine applicant's legal eligibility for legal aid service, following advanced guidelines set out in LAO's policy and procedures
  
• Actively solicit and analyze applicant's financial eligibility for legal aid service, based on understanding of the applicant's financial details and LAO's policies and procedures
  
• Making a decision whether or not to issue a legal aid certificate, based the applicant's legal and financial assessment, and LAO eligibility policies
  
• Explaining where, when and how to access non-certificate services available to applicants, including, local legal service centres, legal clinics, duty counsel, and the lawyer referral service
  
• Clarifying status of specific legal aid files, in response to telephone inquiries from clients
  
• Entering and maintaining client files and details in customer relationship management (CRM) software, spreadsheets, databases, and other tools
  
• Responding to queries and complaints in a professional, courteous manner and providing referrals to appropriately address requests for further information
  
• Documenting client issues and escalating to other LAO departments as appropriate
  
• Identifying areas of improvement and voicing ideas to help build a strong foundation for a client service delivery structure grounded in best practices
  
• Working with exposure to emotionally charged situations, e.g., providing information to agitated clients
  
• Performing back office file review, decision making and processing duties for certificates and/or contribution agreements
  
• Other related duties as required

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What you bring to the team

Required skills & experience

• Excellent customer service skills with the proven ability to empathetically manage difficult client relationships while effectively resolving outstanding issues or problems
  
• Ability to efficiently elicit and process the necessary information from a diverse clientele, reasoning out and making sound judgements around eligibility
  
• Excellent verbal and written communication skills with a demonstrated aptitude for interviewing
  
• Organizational skills with excellent attention to detail and the ability to multitask
  
• Knowledge of the larger social justice network in which LAO operates
  
• Proficiency with Microsoft Office Software
  
• Experience in supporting clients in an online chat environment is considered an asset

Organizational Competencies Expected

Client Focus

Adaptability and Flexibility

Personal Motivation and Accountability

Focus on Quality and Best Practice

Problem Solving and Judgment

Organizational Awareness

Teamwork and Collaboration

Additional Requirements:

To apply submit a cover letter & résumé. http://clients.njoyn.com/CL4/xweb/xweb.asp?clid=73708&page=jobdetails&jobid=J0425-0341&BRID=EX408542&SBDID=1&LANG=1

A dedicated computer system with all required software will be provided to successful candidates throughout their employment, including an Ethernet cable that will need to be connected to an employee provided high-speed home internet connection.

Sufficient actual bandwidth must be available during business hours in addition to any personal use in the home. Minimum employee home internet requirements include:

• Supported: Cable, DSL and Fibre
  
• Not Supported: LTE, Satellite or Wireless
  
• Recommended Minimum Internet Package Posted Speeds: Download: 75 Mbps/Upload: 20 Mbps
  
• Actual required speeds during business hours: Download: 25 Mbps/Upload: 10 Mbps

The candidate's existing internet provider and package will be validated during the pre-screening process, based on the physical address provided for the candidate's remote work location. In some cases, employee internet speeds may need to be increased in order to meet business needs. Only those candidates selected for an interview will be notified.

Currently, the virtual live mandatory training is scheduled between (full participation is required):

• Monday, July 07, 2025 - Wednesday, July 30, 2025
  
• Monday, October 06, 2025 - Thursday, November 06, 2025
  
  This position may also require occasional travel to LAO offices upon request.
  
  This position is collectively represented by the Ontario Public Service Employees Union (OPSEU) Local 525 and, therefore, union dues will be deducted bi-weekly.
  
  Note: If a permanent employee, currently represented by OPSEU, is the successful candidate for this opportunity, they will return to their home position at the conclusion of this assignment, if the position continues to exist.
  
  Please note that all applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set up their Candidate Profile if applying on Njoyn. As an applicant, it is your responsibility to ensure that you check your email regularly.
  
  First time applying to LAO? You will need to create a profile AND then apply for the position.
  Already have an Njoyn account? Just sign in and select "my jobs" to apply.
  Once you have successfully applied you will receive a confirmation email.
  
  Trouble applying? For telephone support please call 1-877-427-7717 or email: candidate.njoynhelp@cgi.com.

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer  accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please  contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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Additional information:

Note:

• This posting is for an organization that is not a part of the Ontario Public Service. The information and tips on the Ontario Public Service Careers website may not apply to this posting. Please use the contact information below to contact the organization directly if you have questions.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

If you have any questions about how your information is collected, used, shared or saved, please contact us.