Help shape the future of Ontario's mineral sector!Bring your administrative and organizational skills to the Ministry of Energy and Mines and join a collaborative team working on high-impact strategies and funding programs that support a thriving, responsible mineral sector in Ontario.
About the job
As an Administrative Assistant in the Strategic Services Branch, you will support a highly motivated team that plays a vital role in the financial and strategic operations of the Mines and Minerals Division. In this role, you will contribute to the smooth day-to-day functioning of the office, while helping deliver key initiatives that promote Ontario as the place to be. The team is known for its inclusive culture, focus on work-life balance and open conversations about team well being – making it a great place to work and grow.
You will:
• support the Director and branch staff with administrative tasks
• manage and track correspondence and documents
• organize meetings and travel plans
• draft emails, letters, and presentations
• maintain a confidential electronic filing system
What you bring to the team
Administrative knowledge and organizational skills
You have:
• knowledge of administrative practices and quality standards, with experience in managing documents and priority requests
• the ability to analyze and report on financial data, and reconcile expense claims and invoices
• time management skills to prioritize tasks, maintain calendars, and arrange travel and meetings
Judgement, analytical and problem-solving skills
You have:
• judgment and analytical skills to respond to information requests and tasks effectively
• problem-solving skills to identify and resolve issues with data accuracy, travel claims, and invoices
• the ability to manage conflicting deadlines and determine urgent tasks efficiently
Communication and interpersonal skills
You have:
• oral communication and interpersonal skills to interact tactfully with internal and external partners, and handle sensitive and confidential information appropriately
• written communication skills to edit, and proofread emails, presentations, responses to queries, and other correspondence
Computer skills
You have:
• proficiency with computers and word processing to prepare documents using various software
• experience with databases, financial tracking, payment systems, correspondence management, spreadsheets, and presentation software
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace: