Join our vibrant team and unleash your creativity to make a meaningful impact!Ready to elevate your career and thrive in a dynamic environment? If you love engaging with diverse individuals and have a knack for accounting and finance, join us at the Vanier Centre for Women in
Milton as an
Assistant Business Administrator. Make a real difference with your skills and passion!
About the job
As a vital member of our Office Administration team, you will:
• Supervise and guide subordinates
• Process, verify, and ensure compliance with financial transactions and controls
• Clarify financial directives and manage information requests and complaints
• Reconcile complex cases (e.g., personnel/payroll, WSIB/LTIP)
• Assist with budget preparation, expenditure forecasts, and financial documentation
• Prepare accurate financial reports and correspondence
• Liaise with suppliers, payroll, and staff
• Prioritize tasks to meet deadlines
What you bring to the team
Accounting and Financial Knowledge
You have:
• Expertise in accounting policies for purchasing, finances, contracts, budgeting, expenditure analysis, and inventory control
• Proficiency in accounting software and computer applications for financial reports and correspondence
• Skills in inputting, retrieving, monitoring, and analyzing financial transactions, including forecasting
• Ability to verify and forecast expenditures and assist with budget preparation
• Proven accuracy in processing financial transactions
Legislative and Leadership Knowledge and Skills
You have:
• Ability to interpret and apply relevant legislation and regulations (e.g., Ministry of Correctional Services Act, Collective Agreements, Delegation of Authority, HR, compensation, benefits, and purchasing policies)
• Skills in directing staff, providing guidance, and training in accounting processes and software applications.
Analytical, Problem Solving and Organizational Skills
You:
• Identify and resolve file and information discrepancies
• Demonstrate strong arithmetic skills
• Maintain accurate and detailed records
• Organize your workload and prioritize tasks effectively
Communication, Interpersonal and Computer Skills
You:
• Communicate effectively and present information clearly and concisely
• Are proficient with software applications and databases (e.g., Word, Excel, PowerPoint, WIN, PayMod, IFIS)
• Maintain office equipment (e.g., photocopier, fax machine, printer)
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
Our managers foster a supportive and collaborative environment through open communication, an open-door policy, and regular feedback. They emphasize inclusivity, respect, and shared goals, empowering team members and adapting to individual preferences.
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
Our comprehensive compensation and benefits package includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services