Regular Part Time Court Administration Officer - Designated Bilingual (English/French)

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Advancement in your sights? If you have highly developed administrative skills with a background and interest in the legal field, then the Ministry of Transportation's Commercial Transportation Safety and Enforcement Division is looking for you! As a member of a professional team, you will work with diverse stakeholders to coordinate all court related activities and materials in the Ontario Provincial Court System related to the Ministry of Transportation Enforcement Unit.

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About the job

In this role you will:

• Support three enforcement related programs by providing administrative support for all court related activities
• Prepare Informations, Summonses, Notices of Disclosure, and other court required documents
• Liaise and communicate with the Provincial Courts, prosecutors and defense representatives regarding various Ministry court activities
• Perform varied duties in court, handling confidential case files
• Coordinate court services for officers.

The position is regular part-time, 28 hours per week.

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What you bring to the team

Mandatory requirements

• You must possess oral French language skills at the advanced level. Your proficiency level will be confirmed before hire.
• You have a valid class “G2” driver's license or equivalent as recognized by the Province of Ontario

Mandatory:

• You have a minimum valid driver's license class of 'G2', as recognized by the Province of Ontario with acceptable driving record.

Interpreting/applying legislation:

• You have demonstrated abilities to understand and interpret legislation (such as Provincial Offences Act, Highway Traffic Act, Public Vehicles Act, Motor Vehicle Transport Act, Fuel Tax Act, Dangerous Goods Transportation Act, Compulsory Automobile Insurance Act etc.) to review and process complex documents.

Legal knowledge:

• You have knowledge of legal procedures and terminology to prepare summonses, disclosures that comply with generally accepted legal practices.

Essential skills:

• You have organizational skills to coordinate multiple schedules and activities.
• You are able to work independently and in a team environment.
• You have effective oral and written communication, interpersonal and customer service skills to connect with members of the court, public and staff.
• You have problem-solving, analytical and research skills with proven judgment to accurately review and complete documentation.
• You are proficient using a variety of computer software including word processing, spreadsheet, database, presentation and Outlook applications.

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer  accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please  contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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Additional information:

Note:

• This ad is also available in French.
• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-MT-229915/25

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How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.