The Ministry of the Solicitor General, Ontario Provincial Police, and the Commander, North West Region is seeking a qualified individual to join our Detachment. In this exciting, rewarding and challenging opportunity, you will provide administrative, clerical and court support to Detachment personnel in the co-ordination and processing of administrative services.
Ontario Provincial Police (OPP) North West Region (NWR) serves an area of 478,606 square kilometers. Our jurisdiction extends from the eastern border of Manitoba to the northern border of the State of Minnesota, to Hudson's Bay in the north and White River to the east. The region includes three districts (Kenora, Rainy River and Thunder Bay) and is divided between eastern and central time zones.
Kenora is located in the south western corner of North West Region. Our detachment consists of 5 civilian members, 82 of uniformed officers and 12 of auxiliary volunteers. Within the City of Kenora, you can also find regional hubs for Forensic Identification Services, In Service Training and the Canine Unit. Our detachment also hosts specialized crime teams including Regional Support Services and Major Crime Investigative Team.
You are a self-starter, a collaborative team-builder, and confident in your capabilities to provide proactive client service and administrative support to a diverse workforce within the Ministry of the Solicitor General and the Ontario Provincial Police. We are seeking qualified individuals to join our community detachment teams.
Note: This is an operational position requiring a high level of engagement with detachment teams and the community. The successful applicant will be required to report to the detachment to perform their duties in accordance with Ontario Public Service workplace policies.
About Us:
The Ontario Provincial Police (OPP) is one of North America's largest deployed police services with more than 5,800 uniformed officers, 2,400 civilian employees and 830 Auxiliary officers. We provide essential services that ensure the safety and security of the people of the Province of Ontario. The OPP is a division of the Ministry of the Solicitor General, the largest operational ministry in the province with a presence in every community across Ontario. We are the largest police service in Ontario and the second largest in Canada.
The OPP Values promote always doing the right things for the right reasons, by:
• Serving with PRIDE, PROFESSIONALISM and HONOUR.
• Interacting with RESPECT, COMPASSION and FAIRNESS.
• Leading with INTEGRITY, HONESTY and COURAGE.
About the job
• Respond to inquiries from the public over phone and/or in person
• Monitor and maintain computerized database programs
• Prepare a variety of materials including correspondence, reports, spreadsheets, minutes and presentation
• Prepare human resources documents such as attendance and payroll
• Compiles and maintains confidential records and materials (e.g. personnel files, salaries, confidential correspondence)
• Provide financial administrative support by processing invoices and expense claims
• Collects, compiles and distributes statistics/data as required at the detachment
• Provides a range of administrative support as the scheduling and coordination of meetings including travel arrangements, arranging for special events; preparing background materials; transcribing and taking minutes at offsite meetings
• Support and implement new/revised administrative procedures to improve office operations and updates/maintains office procedures manuals.
What you bring to the team
Mandatory requirements
• Ability to pass an OPP background/ security investigation.
Knowledge, Skills and Abilities
• Knowledge and ability to apply and develop administrative policies, procedures, methods, systems and processes
• Knowledge and ability to provide a variety of administrative support services, including file management, purchasing, invoices/expense claims, and the preparation of human resources documents
• Ability to independently apply problem-solving and analytical skills
• Ability to manage your workload and set priorities
• Ability to apply attention to detail and math skills to check and verify information and provide administrative financial support such as financial accounts payable/receivable and expenses
• Communication and interpersonal skills to respond to inquiries, prepare standard correspondence and work in a team environment
• Computer skills including experience with software programs such as word processing, database, spreadsheet, presentation and organization chart applications, for example: Microsoft Word, Excel and PowerPoint, PeopleSoft or similar human resource management systems
• Ability to operate and maintenance of office equipment and supply inventory
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace: