Financial Administrative Assistant

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Are you an administrative professional with strong financial skills?

Consider joining the team in the Trust Fund Services Unit at the Employment Practices Branch, Operations Division where you will support the administration of the Employment Standards Act.

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About the job

As the Financial Administrative Assistant, you will:
• perform financial transactions, such as transferring funds, preparing cheque requisitions and issuing receipts and deposit slips
• keep databases and information systems updated with financial, employer and employee information
• respond to inquiries from employers, field staff and other internal and external parties
• prepare correspondence for the Manager on non-routine or contentious files

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What you bring to the team

Administrative and financial knowledge:

You have:
• knowledge of financial management principles, practices and procedures.
• knowledge of employment standards administrative processes and procedures to provide technical advice and support to regional staff, claimants, employers and third party service providers (e.g. Ministry of Finance Collections).

Communication skills:

You can:
• communicate effectively to provide explanations and guidance to field staff, employers and employees and other external clients.
• build effective working relationships with teammates and other partners.
• prepare correspondence and reports.

Computer skills:

• You have demonstrated knowledge of computer software (e.g. Word, PowerPoint, Outlook, Adobe).
• You can use formulas to perform calculations in financial spreadsheets (e.g. Excel, Access).

Other essential skills:

You can:
• review and apply legislation and policies (e.g. Employment Standards Act).
• coordinate workflow, prioritize work and manage competing tasks.
• exercise tact and good judgement in responding to inquiries and issues.

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer  accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please  contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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Additional information:

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• E-LB-231592/25

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How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.