Are you ready to take on a pivotal role in maintaining and enhancing the infrastructure of a dynamic facility? The Government of Ontario is seeking a Building Services Coordinator to oversee the maintenance, renovation, and construction services within a secure custody facility. This position involves planning and coordinating the daily activities of external service providers, internal tradespeople, and housekeeping staff to ensure the smooth operation of building systems. You will be responsible for managing electronic monitoring systems, waste management, and ensuring compliance with building codes and safety standards. If you have a keen eye for detail, strong organizational skills, and a passion for creating safe and efficient environments, this role is perfect for you.
As a Building Services Coordinator, you will play a crucial role in maintaining the facility's operational efficiency. You will develop and implement preventative maintenance programs, manage budgets, and oversee major in-house construction and renovation projects. Your responsibilities will include reviewing plans and blueprints, coordinating work on electronic security systems, and ensuring the facility meets all regulatory requirements. This position offers the opportunity to work closely with senior management and various departments to provide satisfactory environmental conditions for a 24-hour operation. If you are ready to make a significant impact and contribute to the well-being of the facility, apply now to join our team.
Important Note: This is a rotational on-call position. The successful candidate will be expected to be available on weekends, evenings, and statutory holidays as needed to respond to any incoming issues.
About the job
The Correctional Services Division of the Ministry of the Solicitor General is responsible for maintaining and operating provincial correctional institutions for adult offenders, 18 years and over, who are serving a sentence of up to two years less a day or who are awaiting criminal proceedings. This ministry is also responsible for the community supervision of persons on probation, conditional sentences, and provincial parole.
Leadership in the Ontario Public ServiceA leadership career in the Ontario Public Service offers meaningful opportunities to lead impactful projects, collaborate with diverse teams, and shape policies, programs and services that positively influence the lives of millions of Ontarians, all within a supportive and inclusive work environment. Our leaders enjoy comprehensive benefit plans, a robust pension program, and challenging and rewarding work that will keep you motivated and fulfilled.
What can I expect to do in this role?Create the Work EnvironmentIn the Ontario Public Service, we hold our leaders to the highest standards, expecting them to embody authenticity, accountability, and courage in every action and decision. It will be your responsibility to create a work environment and team culture that ignites innovation, nurtures collaboration and champions inclusivity by creating a diverse, anti-racist and accessible workplace that is free from discrimination and harassment. By aligning your choices with these values, you will create a vibrant work environment where every individual can thrive.
Deliver on Business Goals and PrioritiesYour leadership will be crucial in guiding the team towards the achievement of their business goals. It will be your responsibility to inspire and motivate your team to deliver their best performance and align the team's daily actions with the strategic vision of the ministry. As the Building Services Coordinator, you will:
• Coordinate the maintenance and electronic monitoring of mechanical and electronic equipment, systems, waste management, renovation and construction services and related service agreements to develop and implement preventative maintenance programs and priorities.
• Coordinate and evaluate the daily work activities of external service providers, internal tradespeople, housekeeping staff, and workers performing facility maintenance to complete projects that meet quality and customer service standards.
• Prepare and administer departmental budget estimates for maintenance projects, monitor budget adherence, maintain and control equipment and tool inventories. Plus, you will review electronic monitoring systems and reports.
• Review submitted plans, blueprints, and drawings for compliance with building codes. Inspect and monitor ongoing work for completion on schedule and within budget to meet contracted safety and quality standards, applicable legislation, and regulations, and report significant occurrences and incidents.
What you bring to the team
Leadership and Managerial Skills:
• Deliver a program/service through supervision, planning, and coordinating the daily operations of assigned team.
• Support a values-based and inclusive team through technical, administrative, and operational direction to staff. Assign and coordinate work, evaluates performance, identifies staff training needs and escalates employee relations matters.
• Control and monitor allocated operation budget for the unit/program and regularly provides assurance reports on financial activities.
• Supervise and coordinate work by setting and communicating standards and priorities, scheduling, assigning, and reviewing work, monitoring progress, evaluating work performance, coaching and training staff, and identifying and escalating performance issues.
Project Management & Analytical Skills:
• Analyze submitted plans, blueprints, and drawings for compliance with building codes.
• Evaluate work for completion on schedule and within budget to meet safety and quality standards specified in the contract and required by applicable legislation and regulations.
• Analyze problems to determine their extent and whether vendors/technicians or internal system technicians are required to address electronic security equipment failures.
• Analyze daily, weekly, monthly and yearly plans of maintenance to ensure the facility is operating as designed, and adjusts thinking and processes to meet critical unexpected physical plant issues.
Communication and Interpersonal Skills:
• Discuss procedural advice, purchasing needs, budgets, and other financial matters with business manager.
• Contact Ontario Realty Corporation officials and ministry head office staff for advice on maintenance projects; consult Superintendent, senior administrators, and managers to manage issues, priorities, and met requirements.
• Liaise with contractors, equipment suppliers, and external consultants to schedule and oversee work, activate and maintain warranties, facilitate timely asset service, and ensure the adequacy of security equipment emergency response times.
• Liaise with inspectors from other government agencies concerning health and safety (e.g. fire safety, waste management, pest control, etc.)
Knowledge:
• Ministry program and operational objectives, policies and service delivery models, to supervise a team in a ministry program, service or initiative area, to identify and recommend program resource requirements and to ensure adherence with program/service goals and objectives.
• Occupational Health and Safety Act (OHSA) and related regulations (e.g. fire safety, building codes, municipal by-laws, other regulations), trade practices, safety standards, and ministry policies, procedures, guidelines, and regulations, solid and hazardous waste management, WHMIS, and pest control to maintain safe facilities.
• Government and ministry financial and administrative procedures, in order to reconcile and report on allocated fiscal, material resources and annual budgets.
• Construction/renovation requirements e.g. blueprint reading, ability to interpret and establish specifications.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace: