Join a team at the heart of Ontario's law-making process, where precision, collaboration, and purpose come together.Support the creation and publication of legislative documents in a role that offers unique insight into how laws are drafted, filed, and shared with the public.
About the job
As a Legislative Administrative Assistant, you'll work closely with lawyers and editors in a collaborative environment. You'll help prepare and format bills, regulations, and other legal documents, gaining valuable experience in how legislation is created and published in Ontario. This specialized role offers a unique skillset that can lead to future opportunities in editing, translation, or other areas of legislative support.
Our office is located across from Queen's Park, a vibrant area rich in history, culture, and green space, with easy access to public transit and local amenities. You'll be part of a small, trusted team that values autonomy, professionalism, and teamwork. If you're looking for meaningful work in a supportive and engaging setting, we encourage you to apply.
You will:
• format and proofread legislative documents such as bills and regulations
• maintain organized electronic and paper files using databases and document management tools
• assist with the preparation and filing of regulations under Ontario's legislation
• provide administrative support to legal professionals, including scheduling and correspondence
• respond to public and internal inquiries in person, by phone, and by email
• support the publication of legal documents for official platforms like e-Laws and The Ontario Gazette
What you bring to the team
Mandatory:
You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.
Administrative and organizational skills
You have:
• experience with office procedures and managing multiple tasks
• the ability to maintain accurate records and manage file systems
• time management skills to meet competing deadlines
Communication and interpersonal skills
You have:
• clear and professional written and verbal communication skills
• attention to detail, including proofreading and following formatting standards
• the ability to work respectfully and effectively with colleagues, clients, and the public
• a high level of discretion, professionalism, and a customer service mindset when handling inquiries and sensitive information
Research and analytical skills
You can:
• assess inquiries and determine what information is needed
• find reliable information using available tools and resources
• evaluate information to provide accurate and helpful responses
Technical skills
You have:
• proficiency with office applications (Word, Excel, Outlook, PowerPoint, SharePoint)
• experience with document formatting and file management systems
• the ability to learn and use specialized tools such as Adobe Acrobat or database systems
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
English:
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
• a modern, friendly and accessible physical work environment