Legal Secretary

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The Ministry of the Attorney General seeks an experienced, highly motivated legal assistant to provide a full range of administrative and information management support to counsel in a busy, fast paced environment in the Legal Services Branch of the Ministry of Natural Resources and Forestry.

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About the job

You will:
• Prepare and process legal documents from research, precedents and written or verbal instructions
• Search files and retrieve relevant information to incorporate with legal documents
• Collect, track and maintain records and listings pertaining to litigation materials and court information
• Update various electronic databases including the file and case management database
• Communicate and coordinate the exchange of information with respect to compiling legal documents and determining timetables and due dates
• Draft routine correspondence and compile reports
• Organize and schedule meetings and assemble background materials
• Make travel arrangements and prepare expense claims
• Act as backup to other Legal Administrative Assistants and assist with special projects as needed

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What you bring to the team

Mandatory:

• You are able to type 50 words per minute

Legal Knowledge and Skills:

• You have demonstrated knowledge of legal office methods and procedures to provide administrative and research support to counsel
• You have demonstrated knowledge of various legal documents, formats, style, terminology, phraseology and research sources to accurately and efficiently prepare complex legal documents from precedents, research or instructions provided by lawyers

Communication and Interpersonal Skills:

• You have demonstrated oral communication and interpersonal skills to receive and relay instructions with respect to the preparation of documents
• You have interpersonal skills to deal tactfully with counsel and stakeholders

Computer Skills:

• You are proficient with standard software applications such Microsoft Word, Outlook, Excel, Powerpoint to prepare legal documents
• You have knowledge of database applications in order to prepare reports and to enter, track and update computer database systems

Organizational Skills:

• You are able to set priorities in order to meet conflicting demands and deadlines in a high pressure environment
• You have organizational skills to deal with a large volume of complex documents
• You have planning and coordinating skills in order to collect information and to resolve issues during the preparation of legal documents
• You are able to work independently and perform tasks with minimal guidance

Other Related Skills:

• You have proofreading skills with attention to detail and accuracy in order to edit and complete accurate, complex documents

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer  accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please  contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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Additional information:

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-AG-232411/25

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How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.