Law Clerk

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Are you a legal administrative professional looking for a new opportunity? If so, then consider joining the Ministry of the Solicitor General, Civil Law Division, where you can use your strong organization and communication skills to provide legal assistance to Crown Counsel.

The Legal Services branch welcomes applications from candidates who can contribute to the goal of promoting a diverse, respectful and supportive workplace.

We are hiring two positions through this competition:
• one general Law Clerk
• one File Management Law Clerk

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About the job

You will:
• work with a litigation support team assisting counsel with the preparation of motions, tribunals, hearings, inquests, trials, pre-trials
• support counsel with a wide range of other legal files including contracts, legislation, Human Rights Tribunal of Ontario matters, and FOI
• gather, review, assess and catalogue records/evidence, handle records requests for motions, redact documents
• prepare transcripts and chronological lists or summaries of documents
• type and prepare routine correspondence from handwritten notes or verbal instructions, letters, memoranda, legal opinions, reports, orders-in-council and other legal documents
• monitor files and handle and prioritize a large volume of complex cases
• conduct inquiries for the purposes of assisting counsel in determining the degree of liability against the Crown and Crown employees in the Province of Ontario
• ensure compliance with limitation periods and time limits imposed by the rules of Civil Procedure, legislation, case management rules and alternate dispute resolution requirements
• carry out research on databases such as Quicklaw, Westlaw and research on legislation and regulations on e-laws
• work on the records management system (opening, closing files) and make meeting and travel arrangements
• provide support with overall branch processes, systems and procedures including maintenance of supplies and equipment and mail log and aiding in the resolution of technical/computer/ network issues

Additional duties for the File Management Law Clerk include opening files and upkeeping the file system

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What you bring to the team

Mandatory:

• You are able to type 50 words per minute

Legal Knowledge:

• You have knowledge of legal office methods, procedures and practices, federal and provincial statutes, Rules of Civil Procedure
• You are familiar with legal litigation documents, formats, and terminology

Research and Analytical Skills:

• You have the ability to review legal documents and identify issues
• You can conduct complex searches using a variety of legal databases
• You can determine confidentiality of privileged information

Organizational Skills:

• You have demonstrated organizational skills in dealing with large volume of litigation files
• You have the ability to effectively prioritize your work
• You have planning and coordinating skills to resolve problems with completing client interests

Computer Skills:

• You use word processing and related software to prepare letters, reports, spreadsheets, and graphs
• You can enter and retrieve information using database applications

Communication Skills:

• You have the ability to communicate with tact and discretion
• You can explain complex information clearly and relay instructions
• You can prepare legal litigation documentation using proper terminology

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer  accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please  contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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Additional information:

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-AG-233166/25(2)

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How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.