Join Huronia Historical Parks as our Special Events Coordinator! This is a rare opportunity to be the creative force behind captivating events that support business development in the vibrant Wasaga Beach community, drive new event development and contribute to revenue generation, customer service, public relations, and outreach. As the first person in this newly created role, you'll have the chance to plan, develop, coordinate, and implement multiple events including music festivals, concerts, historical re-enactments, seasonal fairs, community events and more! From planning logistics to building partnerships, as the Special Events Coordinator you will enhance the event portfolio at Huronia Historical Parks and create unforgettable tourism experiences!
Apply today and make history come alive!• The mission of Huronia Historical Parks is to act as stewards of heritage, managing significant assets, and delivering on Ministry business objectives. HHP consists of visitor focused organizations with education-based programming, special events, restaurants, and managing rental spaces among many other heritage assets.
• The individual is expected to be on-site five days a week. Huronia Historical Parks sites are open seven days per week during peak season and sporadically throughout the off season. The role also requires flexibility to work, weekends, evenings, and night work based on operational needs .and on timing of special events.
Why Join Us:This is a unique opportunity to be part of something new and exciting — the first-ever posting for this role as Huronia Historical Parks expands into the vibrant Wasaga Beach community. As a member of our team, you'll play a key role that contributes to the rich cultural fabric of the area.
The
Nancy Island Historic Site is a nationally significant location commemorating the War of 1812 and the heroic battle of HMS Nancy. Your role will help ensure that this historically significant site continues to educate and inspire visitors while preserving critical pieces of Canadian culture and history.
Whether you're passionate about creating memorable visitor experiences or eager to leave a lasting impact on a growing destination, this role offers the chance to do both. Plus, you'll enjoy all the benefits of working with the Ontario Public Service (OPS), including professional development, stability, and a supportive team environment.
Please note: - Hours are commonly 36.25 hours per week but may fluctuate based on the timing of special events, programs and seasonal demands
- Work schedules are set in advance of the workweek
About the job
In this role, you will:
• Plan and coordinate the development, execution, and evaluation of all new and existing event-based programming from concept to completion.
• Create, plan, direct, implement, and evaluate innovative redesign opportunities for existing and new events from concept to completion to generate increased exposure and visibility, attract more visitors, lure new market segments, and increase revenue.
• Plan, implement, and maintain all material and content for existing and new events and initiatives, including programming plans, conceptual outlines, budgets, and revenue/expenditure estimates.
• Lead management of event opportunities and relationships with clients and partners to create and coordinate events and rentals.
• Coordinate and collaborate with subject matter experts in corporate services and marketing services support units.
• Coordinate regular, on-call, and student staff deployment and event volunteers and partners.
• Conduct strategic research to support program development and identify opportunities for new revenue-generating events and initiatives.
• Partner with Marketing to develop and execute communication strategies and materials that promote events and outreach initiatives.
• Build and leverages community and business networks to foster partnerships and represents the organization at external events and conferences
• Engage with government and sector stakeholders to expand event reach across the province and attract new audiences.
• Evaluate program performance and contributes insights to inform business development and new initiative planning.
• Design and leads programming that aligns with business goals and delivers exceptional customer experiences.
• Advise on contracts and financial terms with partners, while managing project budgets to ensure fiscal accountability.
What you bring to the team
Mandatory requirements
• You must have a minimum of a valid driver's license class “G” or equivalent as recognized by the province of Ontario.
Event planning and project management skills:
You can demonstrate an ability to:
• Utilize event design and implementation techniques and best practices to conceive, plan, coordinate, and implement large public events and assist with new initiatives;
• Utilize project management techniques and strategies to plan, direct, implement, and evaluate multiple, concurrent project initiatives from concept to completion within established deadlines, budgets, and deliverables;
• Lead teams of staff, volunteers, and vendors.
Communications and marketing skills:
You can:
• Identify and execute opportunities which generate increased exposure and visibility, attract more visitors and clients, lure new market segments, and generate added revenue;
• Understand trends in tourism and entertainment and leverage them to increase attendance and revenue through focused event design, evaluation, and re-design;
• Assist with the development and implementation of communication strategies and plans and collaborate with support services and partners to market special events, promotions, and partnership opportunities;
• Write and edit various materials;
• Use Microsoft Office for presentations and documents;
• Employ oral and written communication skills to represent the organization and prepare a variety of written materials.
Analytical and problem-solving skills:
You can:
• Assess market trends and customer survey data to plan and coordinate a range of special events which are innovative and meet the goal of increased attendance and revenue;
• Develop business cases, communications strategies, and plans for project initiatives;
• Research to support and enhance existing special event programming and to support new initiatives;
• Evaluate and prepare, present and distribute evaluations of special events including achievement vs. objectives and return on investment;
• Problem-solve to resolve a range of ongoing issues on time to ensure the success of all project initiatives;
• Listen to identify, understand, and resolve/implement partner, stakeholder, and management feedback.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
• a modern, friendly and accessible physical work environment