Support the work that serves Ontarians.Behind every successful program is a team that keeps things running. In this role, you'll help support the ministry's financial and operational services, work that helps deliver programs, manage public resources, and serve communities across Ontario.
About the job
As an administrative assistant, you'll support two teams within the Strategic Management and Corporate Services Branch, a branch that helps the Ministry of Natural Resources manage public funds, deliver services, and meet government-wide financial and operational standards. You'll be part of the Supply Chain and Service Management Section, which provides strategic advice and support to help ministry staff make informed decisions, manage resources, and stay aligned with provincial policies.
Your work will help ensure that behind-the-scenes operations run smoothly, supporting everything from meetings and approvals to records and reporting, so the ministry can focus on serving Ontarians.
In this role, you will:
• write and prepare emails, meeting notes, and other documents
• manage calendars and schedule meetings for two managers
• sort and track mail and approvals
• keep a list of tasks and deadlines to help the teams stay on top of things
• answer emails and questions from staff and others
• track staff attendance each month
What you bring to the team
Administrative skills
You can:
• follow procedures to complete tasks like processing forms, tracking approvals, and updating records
• prepare and review documents with accuracy and attention to detail
• use basic math to check numbers, track attendance, and review invoices
Organization and time management
You can:
• manage competing deadlines and adjust to changing priorities
• plan your work and follow through on tasks
• manage calendars and schedule meetings based on availability and priorities
Communication and judgment
You can:
• write clearly and professionally, and speak respectfully with others
• respond to questions and share information appropriately
• use good judgment to decide what to share, who to involve, and when to follow up
Problem-solving and initiative
You can:
• identify issues and take steps to resolve them, like troubleshooting equipment or following up on delays
• ask questions, find missing information, and connect with others to move work forward
• take action without being asked when you see something that needs doing
Computer skills
You can:
• use standard office software programs (i.e. Outlook, Word, Excel, SharePoint)
• use digital filing systems and shared folders to organize and access documents
• use enterprise systems for tasks such as finance, attendance tracking, and electronic approvals/workflows
• learn new systems and tools
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.
We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
Our comprehensive compensation and benefits package includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services