Legal Secretary

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Support Justice. Strengthen Communities. Serve Ontarians.

Are you a legal go-getter? Can you hit the ground running? The Ministry of the Attorney General, Office of the Children's Lawyer, seeks an organized, flexible team player that can provide excellent legal secretarial support in a high volume, high pressure and fast-paced environment.

The Office of the Children's Lawyer is dedicated to ensuring an open, accessible, equitable and respectful workplace, and is committed to reflecting the diverse communities it serves. We encourage applications from members of our diverse communities and under-represented groups, particularly Indigenous Peoples, Black people, persons from other racialized groups, persons with disabilities and 2SLGBTQ+ persons, as well as anyone committed to providing high-quality services to the children of Ontario.

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About the job

You will:
• manage calendars for at least two legal professionals
• prepare and track correspondence, reports and legal documents
• produce volumes of court documentation and have it served appropriately
• compose and transcribe from Dictaphone legal materials and documents using word processing software
• develop and maintain filing, indexing and bring-forward systems
• liaise with the bench, bar and other professionals, agencies, the public and office clients
• prepare agendas, arrange travel, meetings and conferences
• provide back-up coverage for other members of the support team and reception

Want to learn more about this opportunity?

Join us for a virtual information session on Thursday, October 23, 2025 from 1:00PM to 2:00PM EST where you will have a chance to find out more about the job, the team and the Branch.

Be sure to add this event to your calendar so you don't miss out!

Join on your computer, mobile app or room device
Join the meeting now

Meeting ID: 240 852 259 922 2
Passcode: 8zH6em6R

Join on a video conferencing device
Tenant key: teams@msteams.ontario.ca
Video ID: 115 755 013 3


If you can't make it – no problem. Attendance at the session is optional and will have no impact on hiring decisions.

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What you bring to the team

Legal knowledge

• You have demonstrated legal secretarial experience
• You have knowledge of relevant statutes, rules and regulations, legal office and court procedures, legal documents and formats, related policies, standards and best practices to prepare varied legal documents, screening and disclosure materials
• You can determine confidentiality of privileged information and its release conditions based on your knowledge and experience and without, at times, referring to professional staff
• You have the ability to deal with extremely sensitive issues and work in a high-pressure environment

Organizational, research, analytical and problem-solving skills

• You can prioritize workload, track and follow-up on missing or delayed items, and ensure deadlines and time frames are met
• You have research, analytical and problem-solving skills to collect case information, review litigation documents and assess relevancy of legal issues involved

Communication and customer service skills

You can:
• answer telephone and counter inquiries regarding administrative policies and legal procedures to the legal profession, court staff and the general public using tact and discretion
• use appropriate legal terminology to prepare legal documents from precedents or information provided by counsel (example: factums, appeals, indictments)
• compose material from own knowledge and sign correspondence on behalf of professional staff (example: letters of acknowledgement, covering letters, reports and documents)

Computer skills

• You are proficient with word-processing, email, spreadsheet, presentation and database software (example: Word, Outlook, Excel, Acrobat Pro and PowerPoint)
• You can produce letters, memoranda, reports and legal documents, according to established/standard procedures
• You can enter, track, and update data, correspondence and case files

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Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer  accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please  contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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Additional information:

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• T-AG-235220/25(6)

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How to apply:

1. You must apply online.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.