Student – Human Resources Assistant

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Get practical human resources experience

The Summer Employment Opportunities (SEO) program provides rewarding work experiences for students and recent graduates over the summer months. Start your human resources (HR) career with one of our dynamic teams where you will develop your skills, expand your professional network, and support various initiatives that help strengthen Ontario.

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About the job

As a Student HR Assistant, you'll be learning and working on one of our HR teams. Depending on your placement, here are some examples of work you could be doing:

• Participate in key HR functions such as recruitment, workforce planning, labour relations, grievance management, learning and development, employee engagement, health, safety, and wellness.
• Help advance diversity, inclusion, anti-racism, and accessibility initiatives.
• Collaborate with various HR functional areas and partners.
• Respond to inquiries and help clients resolve HR issues.
• Conduct research and analysis to support HR projects.
• Learn to apply legislation, collective agreements, and policies to develop HR solutions.
• Learn to use organizational employee information systems and databases.

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What you bring to the team

Mandatory requirements

You must meet all eligibility criteria by the first day of employment (contracts begin between May and July):

1. Student Status: You must be enrolled in a secondary or post-secondary institution (currently or for the fall semester) OR you must have graduated within the past six months (for example, if you graduated in December, you can apply for and start a summer student position up until June of the following year).
   
2. Age: You must be a minimum of 15 years of age. There is no maximum age limit.
   
3. Residency: You must be a resident of Ontario during the term of employment.
   
4. Work Status: You must be legally entitled to work in Canada and have a valid Canadian Social Insurance Number (SIN) for the full duration of your summer employment.
   
5. Application: Applications are only accepted online by clicking the "Apply Online" button. Your application should describe how you meet the knowledge and skill requirements outlined on this ad.

Communication and Interpersonal Skills

• You are able to contribute ideas and collaborate within a cross-functional team.
• You can use customer service skills to answer questions and share information with clients.
• You can write effectively and prepare different documents (ex. reports, presentations, emails).

Technical Skills and Knowledge

• You have knowledge of HR gained from school, work, volunteer, or other activities.
• You can use word processing and spreadsheet software, databases, email, and the internet.

Problem-solving and organizational skills

• You can use discretion and sensitivity when working with confidential information.
• You are able to conduct research and analysis to support projects, create reports, and make recommendations.
• You can work on your own as well as part of a team.
• You can prioritize work and meet deadlines.

Other student and recent graduate opportunities

See what other summer opportunities are currently available!

Also, check out all the other student and new recent graduate opportunities offered within the Ontario Public Service.

Notes

• Information to assist you with the application process is available on the Summer Employment Opportunities website (opens in a new tab).
• This job posting represents multiple positions within different ministries and at various locations across Ontario. Certain cities may be located in distant or remote areas in Ontario and may not be accessible by public transit. Carefully review locations through Google Maps (opens in a new tab) and select ONLY those locations that you are able to travel to and work in. You can select up to 10 locations.
• Relocation expenses and/or accommodations are not covered by ministries.
• The number of positions to be filled is approximate and subject to change.
• Please use your legal name when applying to the job ad.
• Summer placements are typically full-time (working 36.25hrs/week or 40 hrs/week). However some part-time placements MAY be available based on mutual agreement between the hiring manager and student, if operationally feasible. Please inquire at the interview stage.

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Don't meet every qualification?

The SEO program is designed for students and recent graduates who are looking to kick-start their careers and gain practical work experience. If you're excited about this position but don't meet all the listed qualifications, please still consider applying.

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How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer  accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please  contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

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What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.

We offer:
• a purpose-driven service culture with passionate professionals who contribute to our province
• a career that can grow across multiple job functions and program areas 
• flexible learning opportunities, including professional development and mentorship programs 
• employee networks to foster community and make connections 
• employee-centric programs to support and empower equity-deserving groups 
• a modern, friendly and accessible physical work environment

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Additional information:

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• Some positions advertised on this job ad are represented by the Ontario Public Service Employees Union (OPSEU) and successful candidates will be required to pay monthly union dues, which are automatically deducted from your pay.
  
  Other positions advertised on this job ad may be excluded from the OPSEU Collective Agreement (i.e. not represented by OPSEU), depending on the business area within the Ministry in which the work is performed. You will be advised during the recruitment process by the hiring manager of the business area.
  
  You will receive a confirmation splash page verifying receipt of your application when it has been successfully received. You will only receive an email confirmation if you have entered your email address in the application. If you do not receive a confirmation splash page, it is likely that your application was not successfully received and it is recommended that you resubmit your application. If that still does not result in a confirmation, please contact SEO@ontario.ca during the posting period. We cannot provide assistance with submitting your application after the job ad deadline date.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.