Are you a student or recent graduate looking for an opportunity to build your career over the summer? Are you passionate about making a difference? The Summer Employment Opportunities program provides opportunities to obtain valuable work experience, gain transferable skills, and build professional networks.
Submit an application today for these summer employment opportunities:• Information Management Assistant
• Library and Information Management Assistant
Note: When submitting an application for this posting, please indicate on the application form which job type(s) you are applying to. You can apply to multiple opportunities.
Information to assist you with the application process is available on the
Summer Employment Opportunities website.This job posting represents multiple positions within different ministries and at various locations across Ontario. Certain cities may be located in distant or remote areas in Ontario and may not be accessible by public transit. Carefully review locations through Google Maps and select ONLY those locations that you are able to travel to and work in. You can select up to 10 locations.
Notes:
- Relocation expenses and/or accommodations are not covered by ministries.
- The number of positions to be filled is approximate and subject to change.
- Please use your legal name when applying to the job ad.
- Summer placements are typically full-time (working 36.25hrs/week or 40 hrs/week). However some part-time placements MAY be available based on mutual agreement between the hiring manager and student, if operationally feasible. Please inquire at the interview stage.
About the job
Information Management Assistant Work Description:As an Information Management Assistant, you may have the opportunity to work on some or all of the following activities:
- Assist with updating, quality control, and supporting management of information from various sources to catalogue information for on-going project.
- Assist in creating and delivering information management training materials to distribute the information to one or more audiences within the organization.
- Provide timely service working within tight timelines.
- Participate as a team member in weekly branch and biweekly Information Management Coordinators Committee meetings.
Library and Information Management Assistant Work Description:As a Library and Information Management Assistant, you may have the opportunity to work on some or all of the following activities:
- Respond to information research and reference queries, and assist library users in the use of library resources.
- Catalogue and process materials using an automated library system and following established protocols.
- Assist in a library digitization project, sorting and preparing documents for scanning, and updating in-house database.
- Assist with the day-to-day operations of the library, including book and periodical circulation, check-ins, and shelving.
- Plan, organize, coordinate, and manage daily assigned work.
What you bring to the team
Mandatory requirements
You must meet all eligibility criteria by the first day of employment (contracts begin between May and July):
- Student Status: You must be enrolled in a secondary or post-secondary institution (currently or for the fall semester) OR you must have graduated within the past six months (for example, if you graduated in December, you can apply for and start a summer student position up until June of the following year).
- Age: You must be a minimum of 15 years of age. There is no maximum age limit.
- Residency: You must be a resident of Ontario during the term of employment.
- Work Status: You must be legally entitled to work in Canada and have a valid Canadian Social Insurance Number (SIN) for the full duration of your summer employment.
- Application: Applications are only accepted online by clicking the "Apply Online" button. Your application should describe how you meet the knowledge and skill requirements outlined on this ad.
Job Requirements for Information Management Assistant:
Communication and Interpersonal Skills- You apply your consultation, verbal communication, and active listening skills to understand branch, region, and district information management needs, and to share your knowledge with staff.
- You apply your initiative and interpersonal skills to work collaboratively within a team environment.
Technical Skills and Knowledge- You apply your knowledge and experience in project management to support and ensure progress.
- You apply your knowledge and experience using Windows operating systems and Adobe software to perform daily duties and create training materials, where required.
- You apply your knowledge of Records and Information Management legislation and principles to assist and support information management activities.
- You apply your experience using Microsoft Office applications, such as Word (word processing), Excel (spreadsheets), and PowerPoint (presentations), to prepare and develop of variety of documents (e.g. presentations, training material, meeting minutes, etc.).
Analytical and Organizational Skills- You work independently or as part of a team; you plan, organize, and prioritize your work to meet competing deadlines.
Job Requirements for Library and Information Management Assistant:
Communication and Interpersonal Skills- You apply your customer service skills and your verbal and written communication skills to respond to client inquires by phone, email, and in person.
- You apply your written communication skills to document findings and prepare a variety of documents (e.g. reports, data records, etc.).
- You apply your initiative and interpersonal skills to work collaboratively within a multi-disciplinary team.
Technical Skills and Knowledge- You have familiarity or experience with library computer applications, such as SydneyPLUS and/or InMagic DB/TextWorks library catalogue software.
- You apply your experience using Microsoft Office applications, such as Word (word processing) and Excel (spreadsheets), as well as databases, email, and the internet to conduct research and prepare a variety of documents.
Analytical and Organizational Skills- You apply your research, analytical, and organizational skills to research, compile, synthesize, and summarize information.
- You apply your knowledge of library and information organization and management principles and practices to perform a variety of library and information management activities (e.g. classification, cataloguing, maintaining bibliographic databases, etc.).
- You work independently or as part of a team; you plan, organize, and prioritize your work to meet competing deadlines.
Other student and recent graduate opportunities
See what other summer opportunities are currently available!Also, check out all the
other student and new recent graduate opportunities offered within the Ontario Public Service.
Don't meet every qualification?
The SEO program is designed for students and recent graduates who are looking to kick-start their careers and gain practical work experience. If you're excited about this position but don't meet all the listed qualifications, please still consider applying.
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.
We offer:
• a purpose-driven service culture with passionate professionals who contribute to our province
• a career that can grow across multiple job functions and program areas
• flexible learning opportunities, including professional development and mentorship programs
• employee networks to foster community and make connections
• employee-centric programs to support and empower equity-deserving groups
• a modern, friendly and accessible physical work environment