Play a key role in supporting the team that shapes Ontario's transportation infrastructure.As an Administrative Assistant with the Ministry of Transportation's Standards and Contracts Branch, you'll provide essential administrative services in a dynamic, technical environment that impacts thousands of bridges and structures across the province.
About us:The Ministry of Transportation (MTO) is committed to maintaining a safe and efficient transportation network across Ontario. The Standards and Contracts Branch develops and maintains the policies, procedures, guidelines, and standards that govern the design, construction, and rehabilitation of transportation structures, including bridges and large culverts.
With an inventory of approximately 2,800 bridges and numerous other structures, the Branch ensures consistency, quality, and innovation in structural engineering.
The Structures Office consists of three specialized groups:
1. Bridge Design and Standards – Establishes design criteria and updates standards.
2. Bridge Management and Rehabilitation – Oversees asset management and structural rehabilitation strategies.
3. Foundation Engineering – Provides geotechnical expertise for safe and stable foundations.
Together, these groups totaling approximately 60 team members, support the integrity and sustainability of Ontario's transportation infrastructure.
What we offer:•
Professional Growth: Access to learning opportunities, skill development, and career advancement within public service. Learn about the
Administrative Career Pathway in Ontario Public Service.
About the job
In this role, you will:
• provide administrative support services in a technical engineering environment
• provide word processing services and compose routine correspondence
• prepare reports and presentations
• greet visitors and respond to inquiries
• maintain information within electronic and hard copy filing systems
• work effectively within an administrative support team
What you bring to the team
Organizational and Problem-Solving Skills
You can:
• manage and prioritize tasks with conflicting deadlines.
• arrange and coordinate conferences, meetings, make appointments and travel accommodation arrangements.
• identify and resolve discrepancies related to invoices and expense claims.
Interpersonal and Communication Skills
You have:
• tact and diplomacy to deal with all levels of staff and service providers.
• the ability to compose routine letters from brief verbal or written instructions.
• the ability to assess confidentiality of information to avoid improper release or disclosure of information.
Administrative Knowledge and Skills
• You can apply knowledge of administrative practices.
• You can greet visitors and answer, screen and redirect phone calls to appropriate staff or business unit.
• You have knowledge of computer applications, such as: Word, Excel, PowerPoint and Database software
• You can prepare and track correspondence, charts, tables, graphics, spreadsheets and presentation materials.
Financial Skills:
You have:
• knowledge of arithmetic and financial processes to calculate employee attendance.
• experience reconciling expenditures related to expense claims, purchasing card statements, purchase orders/invoices.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace: