Support leaders who shape Ontario's transportation system.Join a fast-paced executive office that supports the planning and delivery of Ontario's high priority highway projects and other transportation infrastructure improvements. If you're highly organized, flexible, and enjoy keeping complex operations running smoothly, this role may be a great fit.
About the job
In this role, you will provide day-to-day administrative support to senior leaders in the Transportation Infrastructure Management Division (TIMD). TIMD oversees the planning, engineering, and construction of Ontario's provincial highway network. The work supports safe, reliable travel for people and goods across the province.
As part of the Assistant Deputy Minister's Office (ADMO), you will support daily operations by helping the team stay organized, informed, and prepared. You will coordinate information, keep work flowing between teams, and make sure senior leaders have what they need to support major transportation projects across the province.
This role is a good fit if you enjoy variety, can manage sensitive information, and work well in a fast-moving environment with shifting priorities.
In this position reporting to the Manager, Policy and Programs, you will:
• provide administrative and scheduling/calendar support to the Assistant Deputy Minister and Chief Engineer;
• assess incoming requests and inquiries;
• coordinate the technological assets of the office;
• manage and analyze the office budget, process invoices and purchases, and coordinate the asset management.
What you bring to the team
Technical knowledge and skills:
You:
• have experience using established administrative procedures to manage records, track information, and support accurate documentation
• understand how policies and processes guide decision making and can apply them when handling sensitive, complex, or time-sensitive work
• can learn and apply organizational policies and approval processes to provide clear, accurate information to senior leaders
Communication and interpersonal skills
You can:
• communicate clearly with colleagues, leaders, and external service providers to share information and resolve issues
• explain administrative processes and provide support, training or guidance to colleagues when needed
• prepare clear, well-written correspondence
• handle confidential and sensitive information with care and good judgment
Organizational skills:
You can:
• can assess incoming requests and decide what needs your action and what should be directed to the appropriate leader or team
• prioritize your workload, meet tight deadlines, and coordinate multiple activities at once
• research office processes, assess what's working, and recommend improvements to support efficient operations
• help resolve administrative issues, including reviewing and addressing budgeting or expenditure concerns
Other Essential Skills:
You:
• can use common office software (such as Outlook, Word, Excel, and PowerPoint) to prepare documents, manage calendars, analyze information, and support day-to-day operations
• have experience using specialized systems to track correspondence or support financial or HR processes
• can maintain basic office equipment and troubleshoot common issues to keep the workplace running smoothly
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.
We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
Our comprehensive compensation and benefits package includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services