Come join our dynamic team in London!Your administration skills, tact, and confidentiality will assist you greatly in this role supporting the Regional Senior Justice (Superior Court of Justice) in West Region.
About the job
You will:
• Compose correspondence and respond to inquiries based on own knowledge of legal and regional activities and functions
• Compile and maintain a variety of hardcopy and electronic databases, including confidential judicial information
• Prioritize and manage the Justice's schedule, using discretion to make appointments, coordinate meetings, court dates and conferences
• Provide general administrative support, such as reviewing and sorting incoming mail, providing reception services and responding to inquiries on legal office policies, procedures and terminology
What you bring to the team
Mandatory requirements
• You are able to type 50 words per minute and dicta skills to Ministry standards (70%)
(Note: You will be required to complete a typing and dicta test)
Technical knowledge:
• You have knowledge of Superior/Ontario Courts systems and practices, including knowledge of legal terminology.
• You have demonstrated knowledge of office administration including financial policies and purchasing practices.
Organizational, communication and analytical skills:
• You have organizational skills to prioritize your work and to manage the Justice's schedule, meet deadlines and to establish and maintain effective and efficient filing systems.
• You have demonstrated oral and written communication skills to work effectively with colleagues, develop correspondence and respond to requests for information.
• You have good judgement and professionalism to work with sensitive and confidential matters.
• You have negotiation and problem solving skills to resolve issues and challenges.
Computer skills:
• You are proficient with computer software including Word, Excel, Outlook, and the Internet, to perform a full range of functions, including manipulating text to provide letters and legal documents, conducting research, producing reports, compiling statistics and preparing presentations.
• You are proficient with using online platforms to schedule meetings such as Zoom and Teams.
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• many employee networks offering support for and education about underrepresented groups
This role comes with a comprehensive compensation and benefits package that includes:
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counseling services