The Health Data Branch manages provincial health data assets and guides how they are accessed, collected, used, protected, and shared. The branch supports the Ministry's Data & Digital Action Plan and leads data management initiatives that support health system operations and planning.
As an Administrative Assistant, you will provide day-to-day administrative support to managers and staff within the branch. This role focuses on coordinating schedules, organizing meetings, preparing documents, and supporting basic financial and human resource processes
About the job
In this role, you will:
• prepare routine correspondence, reports, spreadsheets, meeting minutes, and presentations
• coordinate meeting arrangements and schedule appointments for managers
• process invoices and expense claims and provide general financial administrative support
• support managers in preparing human resource (HR) documents and assist with recruitment, onboarding, and offboarding activities
• maintain files, records, and administrative manuals, and archive documents as required
• maintain information tracking systems and provide general administrative support to staff
• participate in projects to improve or implement administrative processes and systems
This role is well suited to someone who is organized, detail-oriented, and comfortable managing multiple administrative tasks in a structured environment.
What you bring to the team
Administrative knowledge, skills and experience
You:
• have knowledge of administrative processes and practices, helping you confidently support both management and staff
• can contribute ideas and help shape office administrative systems and processes
• can coordinate HR documents, purchasing requisitions, invoices, and expense claims
Organizational, reasoning, problem solving and analytical skills
You:
• can manage competing priorities and stay on top of multiple demands with ease
• can provide clear, general information to clients and ensure requests get to the right place
• have arithmetic skills and attention to detail to help you verify information accurately and support day-to-day financial tasks
Communication, customer service and interpersonal skills
You:
• can communicate clearly and professionally, responding to inquiries with tact and diplomacy
• can prepare standard correspondence and work effectively in a collaborative team environment
• understand core customer service principles and consistently deliver supportive, positive service experiences
Computer skills
You have:
• proficiency with word processing, database, spreadsheet, presentation, and organizational chart applications
• knowledge of administrative, financial, and human resources information systems
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.
We offer:
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• a modern, friendly and accessible physical work environment