Are you an administrative professional with well-developed organizational and communication skills? If so, consider this excellent permanent opportunity with the Ministry of the Solicitor General where you will provide a variety of administrative support services to the Deputy.
About the job
In this role, you will:
• Provide a wide range of general administrative services to the Deputy and program managers/staff
• Liaise with professional staff on a daily basis to co-ordinate flow of information
• Respond tactfully to sensitive and confidential inquiries from the public, ministry officials, and other agencies/institutions
• Schedule appointments, meetings and make travel arrangements
• Compose, proofread and distribute a wide variety of confidential material (i.e. letters, memos, reports, briefing notes etc.)
• Prepare and distribute confidential agendas and logistical arrangements for committees
• Receive, distribute and log mail
What you bring to the team
Office Administrative Skills:
• You have knowledge of office practices and procedures in order to facilitate the organization, development and movement of confidential information, filing systems, distribution systems and incoming mail
• You have the ability to acquire knowledge of legislation and regulations (i.e. Freedom of Information and Protection of Privacy Act) and ministry and institutional organizational structure, policies, strategic directions and priorities in order to respond to requests appropriately
• You have the ability to understand and follow confidential institutional procedures and processes to provide effective administrative support services
Judgement and Analytical Skills:
• You have strong judgment to determine the extent of information to be provided in response to inquiries, ensuring confidentiality
• You have effective analytical skills to recognize errors by verifying accuracy and completeness of documents and correspondence
Communication and Interpersonal Skills:
• You have demonstrated office communication experience and skills to provide information to others in person, on the telephone and in writing by email and prepare accurate letters, memos and reports as required
• You are tactful when responding to a wide variety of inquiries from staff and external contacts
Organizational Skills:
• You demonstrate organizational skills to independently coordinate administrative work flow within prescribed timelines
• You have time management skills in order to determine workload priority when performing a variety of tasks with conflicting deadlines
• You are highly astute to identify conflicts for meeting and appointment schedules and take corrective action
Computer Skills:
• You have proven computer proficiency with word processing, spreadsheet, database, intranet/internet and e-mail software as well as various office equipment
Don't meet every qualification?
If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's
Human Rights Code and the
Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer
accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please
contact us.Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
What we offer
The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:
a career that can grow across ministries and job functions
flexible learning and developmental opportunities, including education and mentorship programs
many employee networks offering support for and education about underrepresented groups
tailored work arrangements, including opportunities like flex hours, self-funded leave and more
Our comprehensive compensation and benefits package includes:
a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
group health, dental, life and disability benefits
a range of vacation and leave options
an Employee and Family Assistance Program, which provides confidential counseling services