Judicial Education & Training Assistant

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The Ministry of the Attorney General, Court Services Division is looking for a highly organized individual to plan and coordinate educational conferences for the Office of the Chief Justice, Ontario Court of Justice, as part of the judicial education programs.

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About the job

As the Judicial Education and Training Assistant you will:
• provide administrative, organizational and conference planning support for all judicial education training programs and conferences throughout the province
• research appropriate conference venues and prepary a comparison of cost estimate
• maintain financial database for the conference planning committees and monitor fee payment process
• coordinate the production of all related conference materials, compile registration packages and facilitate the timely delivery of conference materials to the conference location
• liaise with the judiciary, guest speakers, external vendors, hotel staff and other planning committee members
• review conference contracts to ensure they meet the requirements of the Conference Coordinator, the Associate Chief Justice, and the Senior Advisory Justice of the Peace
• review, verify, and reconcile conference hotel bills and other related conference expenses for accuracy prior to payment processing, and ensure expenses adhere to conference budgeting projections

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What you bring to the team

Mandatory requirements

• you have a valid Ontario Class G drivers licence

Technical Knowledge:

You have:

• knowledge of conference planning and administration
• the ability to acquire knowledge of OPS business administrative processes and procedures
• the ability to acquire an understanding of the Office of the Chief Justice, Ontario Court of Justice, the roles and activities of judges and Justices of the Peace
• the ability to acquire knowledge of the scope of education programs and tools to support the efficient and effective delivery

Organizational, Analytical and Problem Solving Skills:

You have:

• experience anticipating, identifying and resolving potential problems
• experience planning, coordinating, setting priorities and working simultaneously on multiple on-going initiatives or projects with conflicting, competing demands and tight deadlines

Communication, Interpersonal, Negotiation and Customer Service Skills:

You have:

• the ability to develop positive relationships and deal effectively with clients
• experience working independently as well as part of a team
• experience compiling agendas and conference materials (e.g. online registration, spousal and welcome packages)
• experience communicating with various internal and external stakeholders (e.g. the judiciary, ministry staff, and external vendors and speakers) using tact and discretion

Financial Knowledge:

You have:

• knowledge of financial, accounting and administrative policies and practices
• experience tracking and monitoring expenses

Computer Skills:

You have:

• proficiency using personal computers, computer networks, data bases and related software programs e.g. PowerPoint, Excel, Word, Outlook, and Internet/Intranet

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

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Additional information:

Note:

• The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.