TCO ADMINISTRATIVE ASSISTANT

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The Workplace Safety and Insurance Appeals Tribunal (WSIAT) is a highly specialized adjudicative Tribunal that hears appeals of final decisions of the Workplace Safety and Insurance Board. WSIAT's Tribunal Counsel Office (TCO) requires a highly motivated individual to provide administrative support to Tribunal staff who process post hearing and complex appeals.

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About the job

As a TCO Administrative Assistant, you will:
• transcribe letters, memoranda and complex legal documents from dicta and/or written instructions
• prepare case materials for hearings
• prepare materials for judicial review applications and other court proceedings
• prepare medical consent forms and review packages
• coordinate medical appointments for injured workers with medical specialists, follow up with hospitals and doctors to obtain reports and pay invoices, arrange interpretation services as required
• update resource materials
• make travel arrangements
• coordinate special functions
• input/update information in a customized case management system

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What you bring to the team

Office Administrative Knowledge and Skills:

• You have knowledge of medical/legal terminology to compose or transcribe documents which contain a variety of complex medical and legal terminology
• You have knowledge of the Workplace Safety and Insurance Act or the ability to acquire this knowledge, in order to ensure consistent application to work
• You have demonstrated litigation experience in preparing documents to be filed with the courts, including experience performing work tasks such as preparation of affidavits, notices, factums, or other legal documents
• You have demonstrated attention to detail and accuracy in order to review documents for consistency and established practices and parameters

Communication and Interpersonal Skills

• You have demonstrated excellent interpersonal and customer service skills to interact with internal clients, co workers, other government officials, parties to the appeal, and the general public
• You have strong oral/written communication skills to compose documents, answer queries, and effectively explain specific detailed matters to internal or external parties
• You have excellent grammar/spelling skills to compose and prepare correspondence for internal and external parties
• You have the ability to work both independently and as part of a team

Computer Skills:

• You have advanced typing/dicta skills to transcribe and type letters, memoranda, legal documents and submissions from dictaphone, hand-written materials or oral instructions
• You have experience using computerized case management systems, Microsoft word processing, Outlook and spreadsheet packages in order to perform various tasks such as preparing legal documents, producing statistical data, and updating tracking systems

Organizational Skills:

• You have excellent organizational skills to assign prioritize and complete work in a timely manner
• You have the ability to work well under pressure to meet tight deadlines and work with detailed and complex documents

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Additional information:

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

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