Hub Administrative Assistant

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The Ontario Clean Water Agency (OCWA) is an agency of the Province of Ontario, reporting to the Ministry of the Environment. As the largest provider of water and wastewater services in Canada, we manage over 600 facilities from small well systems and lagoons to large water and wastewater treatment plants. If you are a motivated, team-oriented individual with strong interpersonal and well-organized office administration skills, OCWA may be the place for you.

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About the job

In this role, you will provide administrative assistance in support of all activities required for the facilities with the Huron Elgin Hub, Western Region. This will include assisting Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, monitoring/processing documentation; providing attendance, payroll and human resources support.

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What you bring to the team

Knowledge:

• Good knowledge of general business practices and an understanding of the water industry or related industrial services.
• Good knowledge of office administration, procedures and processes.
• Good knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles), accounts payable, attendance and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and graphics software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, Hansen, WIN, Internet).
• Proven computer skills.

Skills and abilities include:

• Excellent verbal communication and customer service skills to liaise with clients, vendors/suppliers and respond to inquiries.
• Advanced written communication skills to prepare routine correspondence, meeting minutes and various documentation.
• Excellent analytical, planning, time management and organizational skills to complete work assignments and coordinate multiple tasks within deadlines.
• Ability to work independently and in a team oriented environment.

Note: The minimum salary rates identified in this posting are subject to revision as a result of the recently agreed to OPSEU collective agreement covering the period of January 1, 2013 to December 31, 2014.

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Additional information:

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

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