Detachment Admin Clerk (Bilingual)

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About the job

The Ministry of Community Safety and Correctional Services, Ontario Provincial Police, requires an individual to provide clerical and administrative services for the Hawkesbury Detachment, ensuring the efficient daily operation of the office, while operating within standard operating policies, procedures, and practices.

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What you bring to the team

Mandatory requirements

Ability to pass an OPP background security investigation.

Proficiency in English and oral and written French at the advanced level

Knowledge, Skills and Abilities

Knowledge of procedures and practices to provide administrative and clerical support to detachment.

Knowledge of relevant sections of Federal and Provincial Statutes including the Criminal Code of Canada, Highway Traffic Act, Compulsory Automobile Insurance Act, Dog Owners' Liability Act, Controlled Drugs & Substance Act, Liquor Licence Act, Youth Criminal Justice Act, Freedom of Information & Privacy Act and Criminal Record Check protocol, to communicate relevant information to the public, companies, agencies and ministry personnel.

Knowledge of family, civil, provincial and criminal levels of the judicial system, respective court processes and various court personnel to respond to related enquiries and complete court documents.

Knowledge of arithmetic and ministry purchasing, expense, payroll, and inventory practices including forms completion and coding to perform financial and accounting duties.

Knowledge of Workplace Safety and Insurance Board Act in order to process and track injury claims.

Skill in computer operation and software including Microsoft Word, Excel and PowerPoint to produce documents, type correspondence, prepare presentations and produce financial/statistical reports.

Knowledge of records management practices to maintain an organized, up-to-date records system.

Knowledge of the operation and maintenance of office equipment such as photocopier and fax to photocopy material, transmit correspondence, and maintain equipment in good working order, arranging for servicing as required.

Oral communication skills to clarify the nature of requests, relay messages, and respond to enquiries by providing detailed information, in person and by phone.

Written communication skills to compose and proofread correspondence, prepare documents, compile reports and summarize information.

Ability to exercise sensitivity, tact and diplomacy while greeting and responding to requests from individuals who are sometimes distraught, overly emotional or irate.

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Additional information:

Note:

• This ad is also available in French.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

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