Student - Information Management Assistant

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*Targeted to Post-Secondary students and High-School students*

This job posting represents multiple positions across Ontario. Job location details are listed below. You are required to identify the ministries and cities you are interested in applying to. Note: relocation expenses are not covered by ministries.

Applications are accepted online. Resumes and cover letters are not accepted. Describe your skills, knowledge and relevant paid work or volunteer experience in the related questions on the application form.

To assist you with the application process please visit the Summer Employment Opportunities website and view the following resources:
- (a href='http://www.gojobs.gov.on.ca/SEOEligibilityCriteria.asp') Eligibility Requirements (/a)
- (a href='http://www.gojobs.gov.on.ca/SEOKeyResources.asp') Student Application Guide (/a) -item 1 in Key Resources
- (a href='http://www.gojobs.gov.on.ca/SEOKeyResources.asp') Explanation of Rating Scale for Application Questions (/a) -item 2 in Key Resources

Detailed Position Breakdown:

1 position at 190 Cherry Street, Chapleau
1 position at 227 Howey Street , Red Lake
1 position at 2 - 4 Highway 11 South, Cochrane
1 position at 3767 Highway 69 South, Sudbury
1 position at 479 Government Street, Dryden
1 position at 49 Prince Street, Sioux Lookout
1 position at 5520 Highway 101 East, South Porcupine
1 position at 922 Scott Street, Fort Frances

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About the job

Work Description:

• Assist with updating, quality control and supporting management of information from various sources to catalogue information for on-going project;
• Assist in creating and delivering information management training materials to distribute the information to one or more audiences within the organization;
• Provide timely service working within tight time lines;
• Participate as a team member in weekly branch and biweekly Information Management Coordinators Committee meetings

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What you bring to the team

Mandatory requirements

Some positions require students to be 15-24 years of age (or 15-29 years of age if you are a person with a disability) due to program funding.

Some positions may require the successful candidate(s) to undergo a personal security screening check as a condition of employment.

Qualification Requirements

Technical Skills and Knowledge
• Apply knowledge and experience in project management to support project progress
• Apply experience of Windows Operating Systems and Adobe software to perform daily duties and at times create training material
• Apply knowledge of Records and Information Management legislation and principals to assist and support information management activities
• Apply written skills to prepare and develop a variety of documents (e.g. presentations, training material, meeting minutes etc.)

Organizational Skills
• Apply planning and organizational skills to ensure tasks can be completed effectively and efficiently
• Apply your problem solving skills while supporting the assessment of information management requirements and needs to develop practical approaches for staff members

Interpersonal Skills
• You work independently or as part of a team; you plan, organize and prioritize your time to meet competing deadlines
• Apply consultation, verbal and active listening skills to understand branch, region and district information management needs and share your knowledge with staff
• Apply interpersonal skills to work collaboratively within a team environment

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Additional information:

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.