PROJECT MANAGEMENT OFFICE COORDINATOR

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The Office of the Chief Electoral Officer, Chief Electoral Office division, is seeking a precise, highly organized individual with solid interpersonal and demonstrated project management experience to work in the Project Management Office (PMO) to support managing financial and other project-related functions.

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About the job

You will:
• perform the tracking and reconciliation of project-based budgets to ensure accuracy and alignment with corporate finance reporting tools and processes;
• work collaboratively with project managers to address and resolve project budget issues;
• coordinate all processes, materials and tasks required to support the organization's Project Change Control Board which regulates changes to approved project and programs;
• participate in the reporting of project budgets to support budget and planning processes;
• develop and maintain processes, procedures, tools and materials to support Project Managers in completing all aspects of Elections Ontario's project management framework;
• support staff in the development of project proposals, business cases, charters, plans and budgets to ensure alignment with strategic and business objectives;
• ensure that all project documentation received in the PMO is logged, tracked and filed; and
• provide support for the day-to-day operations of the PMO.

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What you bring to the team

Knowledge and Skills

• familiarity and understanding of a formal project management methodology and framework;
• demonstrated experience working in a coordination role with project teams/project managers;
• demonstrated understanding of financial reporting concepts and tools;
• experience with budget data entry and budget reconciliation;
• experience with quarterly and annual corporate business planning cycles;
• advanced skills in office software such as Excel and MS Project;
• familiarity with the operations of a formal project management office;
• strong organizational, analytical and problem-solving skills;
• ability to be flexible to changing demands while maintaining accuracy in dealing with complex project data;
• excellent interpersonal skills, oral and written communication skills; and
• familiarity with the Election Act, Election Finances Act and other legislation, regulations and policies affecting the operations of Elections Ontario.

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Additional information:

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

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