Regional Budget/Hub Administrative Assistant

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The Ontario Clean Water Agency is an agency of the Province of Ontario, reporting to the Ministry of the Environment. As the largest provider of water and wastewater services in Canada, we manage over 800 facilities from small well systems and lagoons to large water and wastewater treatment plants. Consider this opportunity if you are a motivated, team oriented individual seeking a career in the water and wastewater industry.

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About the job

In this role, you will provide direct finance/administrative support to the Northern Regional Manager of all activities required for the Northern Regional Office. This will include assisting Managers by producing a wide range of financial support such as budget/month-end forecasts and coordinating budgets within the regions; prepare memos, reports and presentations using various software.

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What you bring to the team

Knowledge:

• Good knowledge of office administration/financial, procedures and processes.
• Good knowledge of administrative practices, policies and procedures related to purchasing
(including general accounting principles) accounts payable, budget preparation review and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, Hansen, WIN, Internet). Proven computer skills.

Skills and abilities include:

• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries. Proven oral communication skills.
• Good written communication skills to prepare to routine correspondence, meeting minutes and various documentation.
• Excellent analytical, planning, time management and organizational skills to complete work assignments and coordinate multiple tasks within stated deadline.
• Ability to work independently and in a team oriented environment.

We Offer:

• A defined benefit pension plan
• Maternity and parental leave top-up benefits which includes adoptive parents
• Comprehensive Health Plan
• Life and Disability insurance
• Flexible learning and development opportunities
• Opportunities for career advancement and specialization through a wide range of career fields within the Ontario Public Service

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Additional information:

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

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