ADMINISTRATIVE AND OPERATIONS SUPPORT CLERK

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If you are a bilingual and organized individual with advanced level verbal French language skills and superior clerical and administrative skills, then this is the job opportunity for you!

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About the job

• Receive, distribute and log incoming and outgoing mail including updating and tracking documents
• Prepare and review correspondence, statistical reports and legal documents
• Create and maintain databases and filing systems
• Use computers to conduct, search, and update client information and process financial adjustments, registrations and amendments
• Respond to branch telephone inquiries
• Monitor and maintain office supplies inventory

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What you bring to the team

Mandatory:

Advanced level verbal French language skills.

Administrative Skills:

• You have knowledge of administrative policies, procedures and practices;
• You have knowledge of related accounting terminology;
• You are familiar with the preparation of legal documents, forms and reports;
• You have well-developed administrative skills to process mail, research purchasing options, co-ordinate training/meeting arrangements and to prepare and distribute various meeting agendas and minutes;
• You have the ability to process documents related to staffing, audit, collection or taxpayer account activities.

Computer Skills:

• You are proficient with computer hardware/software packages and have the ability to produce reports and spreadsheets, extrapolate tax account information and create statistical reports;
• You have knowledge of office equipment such as a fax, photocopier, telephone and standard computer configurations;
• You have strong data entry and output skills in order to manage information systems.

General Skills:

• You have strong communication and interpersonal skills to deal directly with taxpayers, to re-direct their inquiries, and to prepare routine memos, letters, and reports;
• You have sound judgment and strong organizational skills to determine work priorities and meet deadlines.

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Additional information:

Note:

• This ad is also available in French.
• C-FN-56076/13

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.