Information Management and Privacy Analyst

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The Central Agencies I&IT Cluster is looking for an experienced individual to join their team, to provide guidance and support in the implementation of a range of strategies, methodologies, and conceptual designs in the areas of recordkeeping, information management, and privacy.

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About the job

In this role you will:
• provide advice, support and consultative services to management and staff to ensure high quality e-information/records management and privacy procedures and business practices
• monitor relevant legislation related to recordkeeping and privacy (e.g., Archives and Recordkeeping Act, 2006, Freedom of Information and Protection of Privacy Act), and interpret the provisions of this legislation
• develop related recordkeeping and privacy products to meet specific requirements
• act as the advisor and contact point for planning and reviewing the annual records strategy and implementation of that strategy
• develop and maintain working relationships with members of Archives of Ontario including policy and archival staff, and other key stakeholders to seek advice and to collaborate on a variety of matters

Please note: This position may be located at either 95 Grosvenor Street in Toronto, or 33 King Street West in Oshawa.

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What you bring to the team

Knowledge

• you have knowledge of Information management, records management and privacy, and international records management to administer the life cycle management of the ministry's records information assets
• you have the ability to understand, interpret, and apply knowledge of the Archives Act, Freedom of Information and Protection of Privacy Act, and the Management of Recorded Information Directive and policies, to ensure clients meet their legislative and policy obligations for records management and privacy; and, to provide consultation, advice, and training
• you have knowledge of Information classification systems, file directory structures, and records retention schedules to develop and update records management consistent with the Units priorities

Communication, Consultation, and Presentation skills

• you can provide advice to senior staff, management, clients, and stakeholders
• you can develop recordkeeping and privacy products
• you can prepare reports, presentations and correspondence
• you can develop and maintain effective working relationships with stakeholders

Analytical and Problem Solving Skills

• you can research, analyze and define client needs, perform risk assessment, identify information access, security and maintenance requirements of ministry information resources
• you can identify technological opportunities, make recommendations, and implement appropriate consultation strategies
• you can analyze Information/Records management and privacy best practices and innovations, to resolve problems efficiently and effectively

Computer Skills

• you have proficiency in office software and tools such as tracking software and SharePoint
• you have knowledge of information technology including systems analysis, architecture, and database development to ensure effective linkages and interaction between records

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Additional information:

Note:

• T-MG-58727/13

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.