Legal Administrative Secretary

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A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Haileybury Crown Attorney's Office as a Legal Administrative Secretary.

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About the job

You will:

• provide a full range of legal secretarial services
• provide a variety of administrative and clerical services
• utilize a personal computer to transcribe a variety of documents in proper legal style
• accept service on various documents
• maintain Ontario and Superior Court files
• type Superior Court subpoenas
• provide reception duties by answering the telephone and dealing with inquiries at the counter

Please Note: This position will be on an 'as required' basis with no guarantee of the number of hours worked (0 to 36.25 per week).

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What you bring to the team

Mandatory:

• you can type 50 words per minute with dicta skills at 70% using a personal computer with standard software

Administrative Knowledge and Skills:

• you have knowledge of legal terminology and the criminal justice system to administer program processes and prepare legal documents
• you demonstrate knowledge of secretarial, administrative and office procedures
• you have the ability to use computer equipment with related software such as Windows, Word, Outlook and related database applications
• you have excellent oral and written communication skills by using appropriate legal terminology when providing information to the legal profession, police, victims/witnesses, media, court staff and the general public
• you can calculate and process travel claims, invoices, and witness expense documents
• you have demonstrated initiative and good judgement to determine appropriate administrative procedures and processes when preparing for proceedings and typing legal documents
• your analytical skills enable you to determine confidentiality of privileged information and its release conditions
• you can organize and prioritize your workload in order to meet deadlines
• you have interpersonal skills and experience working effectively as a team member with minimal supervision

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Additional information:

Note:

• The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.