ADMINISTRATIVE ASSISTANT

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Are you looking for an administrative position which will provide a variety of challenging tasks? If so, then consider this exciting opportunity with the Ministry of Children and Youth Services as Administrative Support at the Justice Ronald Lester Youth Centre.

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About the job

In this position you will provide human resources, financial and administrative support services to the Youth Centre Administrator and management team by:

• Reviewing, preparing and processing a variety of human resources/payroll documents
• Providing administrative support to local committees
• Providing support to management in the use of best business, financial and human resources practices
• Assisting with the preparation of the annual budget an in-year expenditure forecasts
• Providing financial and program statistical support by retrieving computerized data and preparing reports
• Monitoring and tracking expenditures

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What you bring to the team

Office Administrative skills:

• you have demonstrated knowledge and experience in providing general office administrative and clerical support.
• you have general awareness of human resources practices and ability to interpret and apply related policies, collective agreements and legislation when processing related documents.

Financial management skills:

• you have working knowledge of accounting and budgeting practices to assist in the preparation of annual budget, forecasts, expenditure tracking.
• you have the ability to work accurately with mathematical figures.

Communication and Interpersonal skills:

• you have the ability to provide effective support and information to managers and staff and prepare memos, letters, reports.
• you have the ability to exercise discretion and tact when working with confidential information.

Organizational and Leadership skills:

• you have well developed organizational skills and ability to assess workload demands and determine priorities.
• you have demonstrated group leadership skills and ability to work in a team environment as well as independently.

Computer Skills:

• you have Proficiency with computers, word processing, spreadsheet and presentation software, email and computerized human resources information and financial management systems to prepare reports and correspondence.

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Additional information:

Note:

• The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
• T-CF-62600/14

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.