ADMINISTRATIVE ASSISTANT

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Are you a well organized, detail oriented individual who enjoys working in a team environment? The Ministry of Health and Long-Term Care is seeking an individual to deliver administrative services to support local Servicre Area Office Manager, Inspectors and other staff.

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About the job

In this role, you will:

• Monitor and maintain computerized database programs.
• Coordinate the arrangement of Inspectors' work schedules for inspections.
• Prepare inspection report packages for public release.
• Organize and log incoming and outgoing mail.
• Respond to inquiries from staff and the public.
• Prepare a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations.
• Coordinate travel and meeting arrangements.
• Provide financial administrative support by processing invoices and expense claims.
• Prepare human resources documents, and arrange employee WIN accounts.
• Maintain files, documents and manuals, and archive records.
• Participate in projects related to the development and implementation of administrative processes and systems.

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What you bring to the team

ORGANIZATION, REASONING, PROBLEM SOLVING AND ANALYTICAL SKILLS:

• You have reasoning and organizational skills to determine priorities.
• You have attention to detail skills to review/proof read documents for accuracy.
• You can determine work priorities and respond to multiple work demands.
• You can provide general information, and refer requests appropriately.
• You have demonstrated arithmetic skills and attention to detail to check and verify information, and provide administrative financial support.

COMMUNICATION, CUSTOMER SERVICES AND INTERPERSONAL SKILLS:

• You have demonstrated written communication skills to compose/prepare correspondence, documentation and e-mails.
• You can act with tact and diplomacy when responding to inquiries.
• You can prepare standard correspondence and manage work in a team environment.
• You understand customer service principles, methods and practices.

COMPUTER SKILLS:

• You can use word processing, database, spreadsheet, presentation and organizational chart applications.
• You are familiar with administrative, financial and human resources information systems.

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Additional information:

Note:

• E-HL-63917-14

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.