Records Clerk

---

Consider this opportunity with the Ministry of Community Safety and Correctional Services, Algoma Treatment and Remand Centre, where you will play an integral role in the accurate processing and maintenance of offender files and institutional records.

---

About the job

In this role, you will:

• Obtain and verify information required to complete the offenders admission documentations;
• Enter information in the offenders records management system, and search the system for outstanding alerts;
• Provide general information to offenders related to the admission process, and answer questions from the public ;
• Verify discharge information and ensure release documents are properly received and authorized;
• Process and check offenders files and records;
• Review warrants of committal, calculate fines, receive and record cash for fine payments;
• Prepare a variety of documents and liaise with staff for release, transfer and transportation.

---

What you bring to the team

Knowledge and Experience

• You have experience working with office procedures and policies
• You can interpret and apply ministry offender record directives, policies and procedures, and relevant sections of the Criminal Code, Ministry of Correctional Services Act
• You can work with ministry programs and the Freedom of Information and Protection of Privacy Act (FIPPA) to respond to inquiries

Communication and Interpersonal Skills

• You can interact with offenders, staff, professionals, justice officials and the public in a tactful and diplomatic manner
• You can prepare a variety of documents and written materials

Computer Skills

• You can use word processing, spreadsheet and database software applications
• You can input and extract data using the offenders records management system

Analytical, Organizational and Mathematical Skills

• You can ensure accuracy of offender admission and discharge documentation
• You can prioritize work and meet deadlines
• You can check and calculate fines and release dates

---

Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening check. Please refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.
  
  A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expense. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch , Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.
  
  A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decision. The details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential.

---

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.