Are you a customer-service focused administrative professional who is able to effectively respond to changing priorities? Then consider this dynamic supporting role within the Provincial Highways Management Division.What can I expect to do in this role?In this role, you will:- provide word processing services and compose routine correspondence- maintain the schedule of the Manager of Operations and Manager of Claims and ensure briefing materials required for meetings are available- provide administrative support to the Operations Office and Claims Office including: maintaining supplies, filing, recording expenditures, track correspondence- assist in the preparation of reports and presentations- greet visitors, arrange and set up meetings, and respond to inquiries- maintain information within electronic and hard copy filing systems- work effectively within an administrative support teamHow do I qualify?Knowledge:- You have knowledge of administrative practices to sort/distribute mail, establish and maintain filing systems, order and maintain office supplies, update asset and inventory control as well as greet visitors and answer/screen and redirect phone calls to appropriate staff/business unit- You have knowledge of arithmetic and financial processes to calculate employee attendance and reconcile expenditures related to expense claims, purchasing card statements, purchase orders and invoicesApplied Skills:- You have organizational and time management skills to arrange and coordinate conferences and meetings, make appointments and travel/accommodation arrangements- You are able to manage and prioritize own workload to meet urgent deadlines and provide effective support as part of an administrative team- You have strong interpersonal and oral/written communication skills to provide good customer service, to work effectively with other staff and to compose routine letters from brief verbal or written instructions- You have demonstrated judgment, decision-making and analytical skills to determine priority and forwarding of action items to staff/business units on manager's behalf- You are able to determine the extent of information to be provided in responding to inquires and assessing confidentiality of information to avoid improper release/disclosure of information and identify and resolve discrepanciesTechnical Skills:- You have advanced knowledge of computer applications, (i.e. Word, Excel, PowerPoint and Database software), to prepare and track correspondence, charts, tables, graphics, spreadsheets, presentation materials, by utilizing a variety of complex features
Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.
Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.
The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca
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