Administrative and Financial Assistant (29 HOURS PER WEEK)

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Do you like working in a team environment? Are you detail-oriented and looking for a challenge providing a range of financial and administrative services?

Then consider this opportunity as an Administrative & Financial Assistant with the Ministry of the Attorney General!

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About the job

In this role, you will:
• organize and maintain electronic and manual records, data and filing systems
• make arrangements for meetings and conferences
• prepare, coordinate and distribute related agendas and material
• make travel and accommodation bookings
• prepare and process expense claims, invoices and purchasing documentation
• maintain office supply and equipment inventory
• provide reception services by receiving and screening visitors, internal and external telephone calls
• liaise with court and government officials, staff, judiciary, lawyers and public
• assist with recruitment activities

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What you bring to the team

Technical and Other Essential Skills

• You have the ability to interpret and apply administrative, financial and human resources policies, legislation and collective agreements in order to perform a variety of administrative duties and provide information and assistance relating to program and administrative services
• You can prepare and process expense claims, invoices and purchasing documentation and assist with recruitment activities
• You have proficiency in grammar and spelling in order to accurately prepare meeting minutes, draft routine letters and proofread for typographical errors and completeness

Communication and Interpersonal Skills

• You have excellent verbal and written communication and interpersonal skills to prepare correspondence, reports and confidential material
• You can respond to both corporate, divisional and public inquiries

Computer Skills

• You have the ability to use a personal computer with standard applications such as operating systems, word processing, spreadsheets and email software in order to maintain electronic and manual records and data, schedule meetings and produce typed material such as reports, correspondence and presentations

Organizational Skills

• You have demonstrated ability to organize workload with judgment and discretion to balance demands in a high volume environment

Problem Solving and Analytical Skills

• You have proven problem solving and analytical skills to verify financial information, payroll and resolve difficult and contentious issues difficult and contentious issues
Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

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Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening check. Please refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.
  
  A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expense. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch , Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.
  
  A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decision. The details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential.
• T-AG-68812/14

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.