Administrative Assistant

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If you enjoy working in a fast-paced, intense environment where you will be challenged on a daily basis, this could be the job for you!

The eHealth Liaison Branch is looking for a highly motivated self-starter to be part of a dynamic opportunity to influence eHealth directions in Ontario. The Branch seeks a highly motivated individual with outstanding capacity and initiative to provide administrative support to the eHealth Strategy, Planning and Alignment Unit. Highly organized with a strong attention to detail, you are proactive and can manage multiple priorities within an extremely faced-paced, demanding, and information intensive environment. You will manage information flow, coordinate office and business administrative activities, and plan meetings.

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About the job

Your role will include:

• delivering a broad range of administrative support services
• providing assistance related to the development and implementation of administrative processes and systems.
• responding to inquiries from staff and the public
• preparing a variety of material including routine correspondence, reports, spreadsheets, minutes and presentations
• coordinating travel and meeting arrangements

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What you bring to the team

Your administrative knowledge and abilities will include:

• knowledge of administrative processes and policies to provide support to management and staff
• ability to contribute to the development and implementation of office administrative systems and processes
• problem-solving and analytical skills to anticipate and assess needs, provide general information and refer requests appropriately
• good attention to detail for the preparation of a variety of documents
• show initiative, flexibility and the ability to adapt to changing priorities
• organizational and time management skills to determine work priorities and respond to multiple work demands and meet competing deadlines
• working effectively in a team environment and independently with minimal direction

Your communication and people skills will include:

• good verbal communication and interpersonal skills interact and work collaboratively as a member of the branch and relay/exchange information effectively
• writing skills to prepare standard correspondence and a range of materials
• understands and applies customer service techniques and skills
• displays tact and diplomacy

Your other essential skills will include:

• computer skills with proficiency in word processing, spreadsheet, presentation and organizational chart applications
• knowledge of information and records management practices and related tools.
• knowledge of I&IT concepts
• arithmetic skills and ability to operate and provide basic maintenance of office equipment

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Additional information:

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.