SPECIAL EVENT ASSISTANT

What can I expect to do in this role?

You will:

• assist in the planning and execution of public events including duties such as vendor booth sales, supplier procurement, cultural programming, arranging of performers, developing and executing technical set-up, guest service and other event support
• provide strong and timely administrative support including coordination of event-related procurement of goods and services, communication of event details both internally and externally, tracking of budgets and writing reports and summaries
• plan and execute event promotions including the preparation and/or distribution of materials for advertising, on-site and off-site promotions and corporate website

How do I qualify?

Mandatory

• Valid class “G” driver's licence or equivalent to drive on Ontario highways.

KNOWLEDGE AND EXPERIENCE

• You have experience assisting with the creation, planning and execution of high profile public special events.
• You have experience with a wide array of positive customer service scenarios.
• You have knowledge of office administration procedures, office equipment, digital cameras and audiovisual equipment to provide effective support to staff.
• You have knowledge of purchasing procedures to review and assess against relevant policies.
• You have knowledge of the Occupational Health and Safety Act as it pertains to the work being performed.

COMMUNICATION AND TEAMWORK SKILLS

• You have the ability to effectively communicate with all levels of staff and the public.
• You can interact with other team members to discuss varying points of view, ideas and opinions to help make timely decisions.

COMPUTER SKILLS

• You have knowledge of computers and a variety of software to produce letters, reports, presentations, budgets, etc.
• You have knowledge of database and spreadsheet applications to compile statistical/activity reports.

ORGANIZATIONAL AND ANALYTICAL SKILLS

• You have analytical skills to determine the most effective way to present materials and information.
• You have planning and organizational skills to organize and prioritize workloads.

RESEARCH SKILLS

• You have the ability to compile information from internal and external sources.

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Friday, February 6, 2015 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.