Detachment Administrative Clerk

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About the job

The Ministry of Community Safety and Correctional Services, Ontario Provincial Police, and the Commander of North West Region requires an individual to provide administrative, clerical and court support to detachment personnel in the co-ordination and processing of administrative services.

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What you bring to the team

Mandatory requirements

Ability to pass an OPP background security investigation.

Knowledge, Skills and Abilities:

Knowledge of procedures and practices to provide administrative and clerical support. Knowledge or ability to become familiar with relevant policies and protocols in order to communicate relevant information to the public, companies, agencies and ministry personnel.

Knowledge of family, civil, provincial and criminal levels of the judicial system and respective court processes. Knowledge or ability to become familiar with terminology pertaining to the detachment operations to prepare correspondence, reports, and court documents.

Knowledge of safety and injury practices in order to process and track claims.

Knowledge of and skill in computer operation and software including Microsoft Word, Excel, and PowerPoint to draft correspondence, preparing court documents and produce financial/statistical reports.

Knowledge of the operation and maintenance of office equipment such as the photocopier and fax and to maintain the equipment in good working order, arranging for servicing as required.

Oral communication skills are needed to clarify the nature of requests from callers, relay messages and respond to enquiries by providing detailed information, in person and by phone to agencies, companies, court and legal personnel, police services and the public.

Written communication skills to compose correspondence, prepare court documents, proofread a variety of documents, compile reports and summarize information.

Ability to problem solve and check and verify a variety of reports, forms, and documents for accuracy and follow-up and correct where appropriate.

Ability to works in accordance with established practices and procedures. Plans and prioritizes own work on a daily basis and works under general supervision in performing clerical and administrative support duties.

How to Apply:

Resume/cover letter must be received no later than 11:59 pm on 25-Sep-2015. Submit quoting WIN ID # (if applicable) and file SG2096/15 showing how your qualifications, training and experience relate to the position to: S/Sgt Shaun Crabbe, 115 Howey Street, Red Lake, ON P0V 2M0.

Only those applicants selected for interview will be contacted.

Telephone: 807-727-2418, ext. 4110 Fax: N/A
Email: shaun.crabbe@opp.ca

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Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening check. Please refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.
  
  A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expense. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch , Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.
  
  A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decision. The details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

If you have any questions about how your information is collected, used, shared or saved, please contact us.