Are you an efficient office administration professional with excellent organizational skills? If so, consider this position with the Ministry of Natural Resources and Forestry, Regional Operations Division.
Cochrane is a thriving town in Northeastern Ontario with a strong sense of community. It offers residents a safe, clean, and affordable family-friendly environment in close proximity to pristine wilderness and beautiful scenery. Cochrane's residents have access to French and English schools and a full complement of medical services, including a general hospital. Opportunities for recreation are provided by an NHL-sized rink, swimming pool and fitness centre, golf course, cinema, public library, and world-class Polar Bear Habitat, in addition to a range of sporting clubs and festivals that make the most of Cochrane's outdoor environment. For more information please visit
Cochrane Ontario.
About the job
You will:
• provide a range of administrative and district support services such as: arranging, participating and recording minutes of meetings, composing routine correspondence, receiving incoming and preparing outgoing mail, producing approvals/permits/licences, logistical support to district supervisors and teams, ground to ground or ground to air radio coverage, organizing and maintaining district filing systems, undertaking corporate searches associated with licences, maintaining office supplies and equipment, compiling data and drafting reports
• reorganize and establish an archival file room for the district files
• provide front-line customer and client services to internal and external clients.
• assist in the district financial process by receiving revenue, preparing receipts, making bank deposits, entering data, identifying and resolving errors, processing requests for cash float and maintaining district financial records
What you bring to the team
Office administration experience:
• Demonstrated experience with office administrative duties such as manual and automated filing, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office equipment.
• Demonstrated proficiency with computers and software programs such as word-processing, database, electronic mail, internet, spreadsheet and financial and revenue applications to format and prepare correspondence and reports, input and retrieve data and maintain computerized records.
Planning and organizational skills:
• Ability to schedule and organize meetings, training sessions, seminars and workshops.
• Ability to use effective time management skills to organize own workload to ensure deadlines are met.
Judgement and analytical skills:
• Ability to determine nature and urgency of matters, inquiries and processes and prioritize, action or refer accordingly.
• Ability to identify and resolve discrepancies in reports and financial data.
• Ability to interpret and apply relevant, policies, procedures, directives, guidelines, regulations and/or statutes.
• Ability to maintain a high level of confidentiality.
Communication skills:
• Ability to convey information, respond to inquiries, resolve complaints and issues using tact and diplomacy with clients, the general public and staff.
• Ability to compose and proofread general correspondence.