School Secretary LD

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Join the team that's making a difference in the lives of Ontario's children and youth. The Ministry of Education, Sagonaska Demonstration School in Belleville has an exciting opportunity for an experienced School Secretary.

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About the job

In this role you will provide the following secretarial and administrative support services to the school Principal and support the delivery of the education programs and services at the Sagonaska Demonstration School.

You will:
• Prepare a variety of documentation
• Take minutes/notes
• Provide reception services/answer calls/greet visitors/respond to general inquiries
• Arrange for travel/meetings/events
• Manage schedules/calendars
• Type/prepare/file/retrieve and/or distribute a variety of correspondence, memos, reports, research documents, presentation materials
• Maintain and order supplies as required
• Prepare and maintain financial contracts
• Undertake various other clerical and administrative tasks as assigned

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What you bring to the team

Knowledge

Knowledge
You have:
• Advanced administrative/secretarial experience;
• Demonstrated knowledge of office practices and administrative procedures
• Experience and proficiency using various software programs, including word processing, presentation, spreadsheet and database software
• Proficiency in preparing, formatting and coordinating a range of correspondence and documents
• Knowledge of office equipment including photocopiers and facsimile machines.

Technical Skills
You have:
• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications.
• Demonstrated experience using office equipment

Organizational, Reasoning and Problem Solving Skills
You have:
• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
• Reasoning and problem solving skills to determine appropriate action for sensitive inquiries

Communication and Customer Service Skills
You have:
• Proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone and in person
• Proven written communication skills to draft letters and memos.

Technical Skills

You have:
• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications.
• Demonstrated experience using office equipment

Organizational, Reasoning and Problem Solving Skills

You have:
• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines.
• Reasoning and problem solving skills to determine appropriate action for sensitive inquiries

Communication and Customer Service Skills

You have:
• Proven verbal communication and interpersonal skills to communicate with and provide information to clients in a courteous and professional manner, on the telephone and in person
• Proven written communication skills to draft letters and memos.

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Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to provide a general or enhanced screening check. Please refer to the Additional Information / Address section above on this job advertisement to determine the screening check that is required for each position.
  
  A general screening check includes a criminal record check and if applicable, fingerprint verification at your own expense. An enhanced screening check includes a criminal record check and if applicable, fingerprint verification at your own expense and permission for the Negotiations & Security Branch , Employee Relations Division to conduct any specific screening as indicated in the Additional Information / Address section above.
  
  A record of a Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check results will only be reviewed and evaluated by the Negotiations & Security Branch for the purpose of making a clearance decision. The details of an individual's screening check will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the Negotiations & Security Branch and kept strictly confidential.

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Information collection notice

We are collecting your personal information to assess how well you meet the qualifications for employment with the Ontario Public Service, and for related recruitment purposes. The collection of personal information is necessary to the proper administration of OPS Careers, which is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25.

Please do not include any more personal information than is needed for your application (for example, do not include your photograph or social insurance number).

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