RESOURCES CLERK

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Are you an efficient office administration professional with excellent organizational skills? If so, consider this position with the Ministry of Natural Resources and Forestry, Regional Operations Division in Nipigon District.

Nipigon is located approximately 100 km East of Thunder Bay on Lake Superior in Northwestern Ontario. If you love outdoor adventures, Nipigon has everything you need. Kilometers of hiking trails, fishing or canoeing or kayaking on Lake Superior or Lake Nipigon, and numerous inland lakes. Nipigon offers the perfect adventure for the avid outdoors enthusiast.

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About the job

In this role, you will:

• assist in the district financial process by receiving revenue, preparing receipts, making bank deposits, entering data, balancing Point of Sale terminal, and maintaining district financial records, etc.;
• assist in Human Resource functions such as completion of hiring documents, tracking and filing of WEAR forms, etc.;
• provide a range of administrative services such as: arranging, participating and recording minutes of meetings, composing routine correspondence, receiving incoming and preparing outgoing mail, producing approvals/permits/licences, logistical support to district supervisors and teams organizing and maintaining district filing systems, maintaining office supplies and equipment, compiling data and drafting reports;
• provide front-line customer and client services to internal and external clients.

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What you bring to the team

Office administration experience:

• demonstrated experience with office administrative duties such as human resources, purchasing, revenue collection procedures, assets management, tracking correspondence/projects, arranging meetings/travel, maintaining supplies and office equipment manual and automated filing,
• demonstrated proficiency with computers and software programs such as word-processing, database, electronic mail, internet, spreadsheet and financial and revenue applications to format and prepare correspondence and reports, input and retrieve data and maintain computerized records

Planning and organizational skills:

• ability to effectively manage a demanding workload with multiple priorities
• ability to use effective time management skills to ensure deadlines are met
• ability to effectively plan, monitor and track multiple deadlines and processes (e.g. new staff requirements; critical deadlines; recurring meetings; licence renewals, etc.

Judgement and analytical skills:

• ability to determine nature and urgency of matters, inquiries and processes and prioritize, action or refer accordingly
• ability to interpret and apply relevant, policies, procedures, directives, guidelines, regulations and/or statutes
• ability to identify and resolve discrepancies in reports and financial data
• ability to maintain a high level of confidentiality

Communication skills:

• ability to convey information, respond to inquiries, resolve complaints and issues using tact and diplomacy with clients, the general public and staff
• ability to create and/or proofread critical correspondence in relation to hiring, issue management, finances, etc.

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Additional information:

Note:

• N-NR-95884/16

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.