ADMINISTRATIVE COORDINATOR

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Are you looking for an opportunity to showcase your strong administrative, organizational and communication skills? If so, consider this opportunity where you will coordinate and manage administrative services including human resources and facilities management.

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About the job

You will:

• supervise legal secretaries, receptionists and office services staff;
• provide human resources administrative support for the branch;
• coordinate various administrative activities;
• respond to various queries relating to human resources and administrative issues, and facilities management requests.

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What you bring to the team

Administrative and Leadership Skills:

You have:
• supervisory and leadership skills to provide direction in coordinating the development of administrative services, as well as the activities of a support staff group
• the ability to acquire and apply knowledge of the Public Service Act, Collective Agreements, and facilities management to coordinate and oversee the administration and human resource activities and to coordinate staff accommodation needs

Communication, Organizational and Analytical Skills:

You have:
• oral communication skills to liaise with ongoing contacts and to provide advice to staff
• written communication skills to develop internal administrative procedures and prepare/edit a wide range of reports and other communication materials
• organizational skills to prioritize administrative work
• analytical and problem solving skills to identify, analyze and resolve issues

Computer Skills:

You have:
•proficiency with computer applications (example: word processing, spreadsheets, databases, e-mail, Internet)
•experience with electronic financial reporting systems to search and extract financial reporting

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Additional information:

Note:

• In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
  
  You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-70063/14

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Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.