Election Readiness Clerks - Voting Locations (2)

The Office of the Chief Electoral Officer, Election Readiness Division, seeks two highly motivated and organized individuals to assist with the development, implementation and execution of programs and projects that support electoral and referenda events.

What can I expect to do in this role?

You will:

• assist with activities related to the Select and Secure Voting Locations project and associated field assignments, including guidance and direction to assigned staff;
• prepare documentation and participate, as necessary, in procurement activities;
• research, review, consult and propose changes to the operational and accessibility standards for voting locations;
• establish and maintain relationships with school boards, municipalities, public administrators and private landlords for the purpose of identifying and securing voting locations;
• develop, implement and track multiple assignments for 122 Returning Officers in order to identify, inspect, publish, remediate and secure thousands of voting locations across Ontario;
• manage voting locations data and prepare content for publishing on Elections Ontario's website;
• review, catalog and draft responses to public feedback;
• assist in determining a remediation strategy to ensure accessibility of voting locations;
• track and report on the remediation requirements and costs for voting locations;
• track status and support the lease signing activities by Returning Officers;
• provide level 2 support for field enquiries received through the Returning Office Support Network;
• provide word processing, proofreading support for the production of a variety of documents using prescribed software; and
• provide process and technical support to field stakeholders, in both event and non-event periods and respond to operational inquiries from Returning Officers and their staff regarding electoral information pertaining to any aspect of an electoral event.

How do I qualify?

Qualifications

• experience assisting with large or complex projects
• highly developed administrative skills and demonstrated progressive experience in applying administrative procedures and practices to a range of advanced administrative and project support services;
• excellent research, analytical and problem-solving skills;
• strong multi-tasking, organizational, planning, coordination and relationship management skills;
• highly developed oral and written communication skills;
• understanding of the requirements and provisions of the Election Act and the Accessibility for Ontarians with Disabilities Act relating to electoral event delivery; and
• excellent computer skills and proficiency in the use of Microsoft Office suite of tools, specifically Word, Excel, PowerPoint and Visio.

Submission process

Please submit your cover letter and resume as one attachment to HR@Elections.on.ca quoting File # EO-2017-06.

Cover letter and resume must be:

• received no later than January 22, 2017
• submitted as attachments only in MS Word (.doc), PDF (.pdf) or Rich Text (.rtf) format.

While we appreciate all applications, only those candidates selected for an interview will be contacted. We thank all applicants for their submissions.

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Sunday, January 22, 2017 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.