Competition Status: Posting Cancelled
Fewer than thirty individuals applied for this opportunity.
Due to operational reasons the recruitment for this position has been cancelled.
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Thank you for your interest in the Ontario Public Service.
Probation Administrative Support
Organization:
Ministry of Children and Youth Services
Division:
Youth Justice Services Division
Language of Position(s):
Bilingual English/French
Job Term:
1 Temporary (up to 12 months, with possibility of extension)
Job Code:
08OAD - Office Administration 08
Salary:
$23.10 - $26.86 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Are you interested in working with a great team to help at-risk youth? If so, bring your strong administrative and problem-solving skills to the Ministry of Children and Youth Services where you can provide operational and administrative support to the branch and assist Probation Officers with the reintegration/rehabilitation of at-risk youths and young offenders.
What can I expect to do in this role?
• Transcribe and type correspondence, reports, documents
• Provide telephone and reception duties
• Maintain client and office files
• Support Probation Officers in preparing, searching, and updating files and records
• Enter, check, and interpret computerized data in order to ensure proper sentence calculation
• Liaise with other offices, courts, and relevant stakeholders to exchange information and resolve issues
• Distribute mail and messages appropriately
How do I qualify?
Mandatory
You have advanced oral and written French communication skills.
Technical Knowledge:
• You have knowledge of office administration policies, procedures and practices to provide administrative support to the branch (i.e. processing invoices and expense claims and making purchases, maintaining electronic and hard copy records).
• You have experience using knowledge of Criminal Justice system policies, legislation, procedures and activities to respond to inquiries, maintain Youth OTIS Elite database system, and prepare correspondence and reports.
Office Administration Skills:
• You have demonstrated experience using arithmetic to prepare expense claims and maintain program financial records.
• You have proven knowledge of the operations of office equipment such as photocopier and facsimile to photocopy material and transmit correspondence.
• You have experience making meeting/travel arrangements that meet staff/schedule requirements, and tracking mail/correspondence.
Problem-Solving and Analytical Skills:
• You use problem-solving skills to respond tactfully to inquiries, to prioritize work and refer issues as required.
• You have strong accuracy and attention to detail in order to enter information/updates into Youth OTIS Elite database, prepare sentence calculations, supervision dates, YOTIS calculations, and preparing and updating files for Young Persons.
• You are experienced in ensuring relevance when gathering and organizing materials and information and determining the most effective format for materials.
Communication Skills:
• You have proven oral communication skills to request and provide information to ministry staff and the general public, to provide reception services and to coordinate and arrange meetings.
• You have demonstrated written communication skills to prepare reports, memoranda, presentations with graphics, maintain records and produce reports using computer software such as; Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Additional Information:
Address:
- 1 Bilingual English/French Temporary, duration up to 12 months, 217 York St, London, West Region, Enhanced - Vulnerable Services Sector Screening Requirement
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Tuesday, July 18, 2017
Note:
- This ad is also available in French.
- In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential. - T-CF-110243/17
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Tuesday, August 1, 2017 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
