Competition Status: Posting Closed
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Thank you for your interest in the Ontario Public Service.
School Secretary - ON-CALL/SUPPLY POSITION
Organization:
Ministry of Education
Division:
Provincial and Demonstration Schools Branch
Language of Position(s):
Bilingual English/French
Job Term:
1 Temporary Irregularly Scheduled/ On-call Supply position (to work on an as needed basis)
Job Code:
09OAD - Office Administration 09
Salary:
$25.13 - $29.29 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Join the team that's making a difference in the lives of Ontario's bilingual children and youth. The Provincial and Demonstration Schools Branch, Ministry of Education, Centre Jules-Léger School in Ottawa has an exciting opportunity for an experienced School Secretary to work on an on-call/supply, hours as required basis.
What can I expect to do in this role?
In this role you will provide the following secretarial and administrative support services to the Principal at the Centre Jules-Léger School for the Deaf and the Principal at the Centre Jules-Léger Demonstration School.
You will:
• Review all incoming mail directed to the Principals and assess its urgency;
• Prepare a variety of documentation;
• Take minutes/notes;
• Answer calls/greet visitors/respond to general inquiries;
• Arrange for travel/meetings/events;
• Manage schedules/calendars;
• Establish/maintain filing/correspondence/bring forward system;
• Maintain and order supplies as required;
• Undertake various other clerical and administrative tasks as assigned.
How do I qualify?
Knowledge:
• You have advanced administrative/secretarial experience;
• You have demonstrated knowledge of office practices and administrative procedures;
• You are proficient in preparing, formatting and coordinating a range of correspondence and documents;
• You have knowledge of office equipment including photocopiers.
Technical Skills:
• You are experienced and proficient using various software programs, including word processing, presentation, spreadsheet and database software;
• You have demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications.
Organizational, Reasoning and Problem Solving Skills:
• You are organized and have time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas;
• You have reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines;
• You have problem solving skills to determine appropriate action for sensitive inquiries.
Communication and Customer Service Skills:
• You have excellent French and English verbal and written communication skills;
• You have the ability to communicate proficiently in Langue des signes québécoise (LSQ) or have the willingness to obtain;
• You can provide information to clients in a courteous and professional manner;
• You can prepare routine correspondence, draft letters and memos.
Additional Information:
Address:
- 1 Bilingual English/French Temporary - Irregular On-Call, duration up to 10 months, 281 Lanark Ave, Ottawa, East Region, Vulnerable Sector Check
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Category:
Administrative and Support Services
Posted on:
Tuesday, February 5, 2019
Note:
- This ad is also available in French.
- In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
Collection of Information
Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.
Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.
If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Wednesday, February 20, 2019 11:59 pm EST. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
