Programs Coordinator

Join the Ontario Science Centre as we implement a new strategic plan and prepare to celebrate our 50th anniversary. As one of Canada's most visited cultural attractions and a world-renowned learning institution, we inspire passion for the human adventure of discovery. It hosts up to a million visitors each year, and offers hands-on experiences and insights into science and technology that help visitors of all ages understand and contribute to the world around us.

Are you looking for a challenging opportunity? Do you possess event coordination expertise, excellent communication skills, and innovative instincts? If so, consider this opportunity to work as a Programs Coordinator at the Ontario Science Centre.

Please note: This position may require you to work some evenings and weekend hours.

What can I expect to do in this role?

As a Programs Coordinator in the Science Engagement department, you will:
• Coordinate logistics for a series of events and programs that are consistent with the mandate of the Ontario Science Centre (OSC), and which contribute to attracting attendance.
• Identify potential event and program resources required (financial, physical, space, time, etc.) to deliver such events and programs to the OSC visiting public.
• Support Science Engagement initiatives in accordance with established budgets, work plans, resources, schedules and OSC quality standards and to liaise with Marketing and Communications to promote events and programs.
• Support Science Engagement program leads by providing program coordination and logistics to internal and external stakeholders through event planning and program delivery.

How do I qualify?

Event Coordination Knowledge and Experience

• You have knowledge and experience in event coordination to arrange logistics of science-based engagement programs.
• You have the ability to create event proposals and maintain budget allocations for special events and programs (weekend activities, festivals, etc.).
• You are able to coordinate all booking elements, event forms, and electric booking system for Science Engagement Team.
• You have the knowledge and ability to prepare and coordinate operations manuals, health and safety documentation, training materials, etc.

Organizational and Analytical Skills

• You have strong planning, prioritizing and organizational skills to prioritize and manage a diverse workload with conflicting deadlines from a variety of sources.
• You have analytical, problem-solving and reasoning skills to provide accurate detailed information, reports and presentation to support departmental needs.
• You are able to research, assess, and recommend venues for events and establish objectives, work-plans, timelines and budget.
• You can monitor progress and use issues management skills to recognize problems and recommend a resolution.

Communication and Consultation Skills

• You have excellent written communication skills to prepare reports, draft communications and other materials.
• You have strong communication and collaboration skills to work with staff and stakeholders in support of programs and events.
• You have excellent interpersonal skills to support partnerships and develop a network of contacts with community and special interest groups to exchange information and coordinate project activities.
• You are proficient in the use of software applications such as word processing, spreadsheet and data management.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Wednesday, May 22, 2019 11:59 pm EDT. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.