Competition Status: Posting Cancelled
Fewer than thirty individuals applied for this opportunity.
Due to operational reasons the recruitment for this position has been cancelled.
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Thank you for your interest in the Ontario Public Service.
Legal Administrative Secretary
Organization:
Ministry of the Attorney General
Language of Position(s):
Bilingual English/French
Job Code:
09OAD - Office Administration 09
Salary:
$24.63 - $28.71 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorney's Office as a Legal Administrative Secretary.
What can I expect to do in this role?
In this position, you will:
• provide a full range of administrative secretarial services in English and French as requested;
• utilize a personal computer to transcribe a variety of documents in proper legal style;
• accept service on various documents;
• maintain Ontario and Superior Court files;
• type Ontario and Superior Court subpoenas;
• provide reception duties by answering the telephone and dealing with inquiries at the counter in English and French as requested;
• provide a variety of clerical services.
How do I qualify?
Mandatory
• You are proficient in English as well as in oral and written French at the advanced level.
• You can type 50 words per minute using a personal computer with standard software and you have diction skills at 70% assessed using a paper-based test.
Legal Knowledge:
• You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, criminal prosecution programs, and court procedures to prepare for proceedings.
• Prepare/distribute/track disclosures, answer telephone and counter inquiries and maintain Crown briefs.
• You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions.
Communication and Interpersonal Skills:
• You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public.
• Your interpersonal skills enable you to work effectively as a team member with minimal supervision.
Analytical, Judgement and Organizational Skills:
• You demonstrate initiative and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents.
• You are able to prioritize your workload while meeting conflicting deadlines.
Administrative Skills:
• You demonstrate secretarial and administrative experience such as updating files, arranging meetings, completing travel arrangements, ordering transcripts, purchasing goods and services, processing payments.
• You are able to use data base applications, computer equipment and related software such as such as Microsoft Office and Windows to produce letters, memoranda, reports and legal documents.
Additional Information:
Address:
- 1 Bilingual English/French Permanent, 125 Brodie St N, Thunder Bay, North Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
Compensation Group:
Ontario Public Service Employees Union
Schedule:
3.7
Posted on:
Friday, August 16, 2019
Note:
- This ad is also available in French.
- In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential. - T-AG-137967/19
Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.
All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Friday, August 30, 2019 11:59 pm EDT. Late applications will not be accepted.
We thank you for your interest. Only those selected for further screening or an interview will be contacted.
All Ontario Public Service external job advertisements are posted in English and French. To confirm the language requirements of a job, check the "language of position" information at the top of each job ad. For all positions, candidates will be assessed in English, the business language of the Ontario Public Service. For English/French designated bilingual positions, candidates will also be assessed through French-language proficiency testing.
Toutes les offres d'emploi externes de la fonction publique de l'Ontario sont affichées en anglais et en français. Pour connaître les exigences linguistiques, vérifiez les renseignements sur la « langue du poste » figurant dans le haut de chaque offre d'emploi. Pour tous les postes, l'évaluation des candidates et candidats se fera en anglais, la langue usuelle de la fonction publique de l'Ontario. En ce qui concerne les postes désignés bilingues, la maîtrise du français des candidates et candidats sera également évaluée.
